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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Changes to the documen...
Microsoft Dynamics AX (Archived)

Changes to the document are only allowed in state Draft, because change management is activated

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Posted on by Community Member

We are experiencing issues with 'Confirming' PO's. The workflow approval is functioning perfectly but when we hit 'Confirm' we get the above error message. I have reviewed the FAQ's and checked google for a solution to no avail.

We have made minor changes and resubmitted....again the workflow approval process worked fine but we still cannot confirm the order.

Is there a solution to this issue?

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  • Community Member Profile Picture
    Community Member on at

    This issue has resulted in a hold being put on creating new purchase orders....I would really appreciate a response

  • Community Member Profile Picture
    Community Member on at

    I desperately require a resolution to this issue before I go on leave tomorrow....please help!

  • Community Member Profile Picture
    Community Member on at

    I take it nobody has a solution to this issue??????

  • Sohaib Cheema Profile Picture
    Sohaib Cheema 49,670 Super User 2026 Season 1 on at

    Have you seen LCS???

    what is your AX Version?

  • Community Member Profile Picture
    Community Member on at

    I have seen LCS. I've been searching for a solution to this issue for months. I have a handful of purchase orders that were worked on while a structure change was implemented and then reversed that now cannot be confirmed without deactivating the error message to allow me to confirm via the PurchTable.

    I'm using Dynamics AX 2012 R2 CU1

  • Sohaib Cheema Profile Picture
    Sohaib Cheema 49,670 Super User 2026 Season 1 on at

    So, you haven't found any KB from LCS for AX2012R2CU1????

    I believe there would be some KB for sure. Because this error message has been part of AX till version R3 of AX. I can see many KB(s) such as KB2985051, KB2921194 and many others listed on LCS for AX 2012 R2 with same error message.

    you can try to apply those on TEST environment. if you believe none of those is applicable to your environment you have two more options

    1) create a support request for Microsoft

    2) Debugging

  • Community Member Profile Picture
    Community Member on at

    Thanks Sohaib. I am in the unfortunate position of trying to maintain this system for another year without modification or application of patches. I also have no support arrangements in place. Due to a diabolical implementation and the fact this system is not fit-for-purpose for Government in Australia, no further development work is allowed to be done.

    Therefore I was hoping to locate the table where the change management flag against these purchase orders is active and manually adjust.

  • Sohaib Cheema Profile Picture
    Sohaib Cheema 49,670 Super User 2026 Season 1 on at

    there is a field named as ChangeRequestRequired inside PurchTable.

    in majority of cases, that becomes culprit

  • Community Member Profile Picture
    Community Member on at

    My workaround for this issue is to locate the purchase order in the PurchTable, uncheck the ChangeRequestRequired checkbox and save, then change the DocumentState field to "Confirmed" and save, then re-check the ChangeRequestRequired checkbox and save at which point the system throws this error message. I double-click on the error message, put \\ in front of the error message line and save, go back to the PurchTable and save, then go back to the error message and remove the \\ and save.

    Obviously there is a flag somewhere against the handful of PO's that throw this message that I cannot locate.

  • Community Member Profile Picture
    Community Member on at

    I believe the 'class versioning document' is where the flag/error may be located but I do not know how to view this.

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