How to proceed payment on partial received purchase orders

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Posted on by SC666

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Hello!

I have a purchase orders that was partial received twice. The quantity for the purchase order is 1250 pails, first time received 750 pails and second time received 500 pails. Both purchase receipts was posted. So under the purchase orders line, item tracking line it showed two lines which linked to the purchase receipt posted.

I wanted to proceed payment separately, first payment to the first received 750 pails and second payment to the second received 500 pails. When I change the line "quantity to invoice" to "750" and post the purchase order, system didn't allow me to post that purchase order.

Can anyone help what shall I do then? Thank you!

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Dynamics 365 Business Central

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Valentin Castravet 31,481 Super User 2025 Season 2 on at

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Go to the Item Tracking Lines page, and for the line with a quantity of 500, set the Qty. to Invoice field to 0 by removing the 500. The lines should look like the example below. Once this is done, you should be able to post.

The problem is that you have quantity to invoice fields in both the purchase order and in the item tracking lines. The quantity to invoice needs to match in both pages i.e. it needs to be 750 in both. Currently you have 750 in the purchase order but the full 1250 in the item tracking lines page.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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Ahmad Subhani 585 on at

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The Answer which is shared by "Valentin Castravet"
Is the Recommended One.

Ahmad Subhani
LinkedIn: https://www.linkedin.com/in/ahmad-subhani-9b5602216/

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SC666 241 on at

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Amazing! I got the issue fixed. Thank you Valentine!

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Valentin Castravet 31,481 Super User 2025 Season 2 on at

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Great!

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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SC666 241 on at

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Hi Valentine,

I have another PO got the similar issue. I changed the quantity under item tracking line, quantity to invoice to the quantity that I need to. First received batch was posted to invoice.

When I am proceeding the second batch, for some reason it's preventing me to post the quantity "20196" to post. Error showed as below:

I have checked the posted purchase receipt lines, they looks correct. All the numbers can match. But why it comes up the limited quantity "7722" to invoice?

Any ideas?

Thanks!

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Valentin Castravet 31,481 Super User 2025 Season 2 on at

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Based on your screenshot it seems that the line has a quantity of 20,196 but only 7,722 have been received. You can only invoice items that have been received.

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SC666 241 on at

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Hi Valentine,

Under posted purchase receipts, I can find two documents related.

The posted received quantity is 20.196 + 12.474 =32.67 M =32670 pcs (conversion rate predefined on item card)

Is it possible that the remaining quantity on system currently is less than what I have received? So the system didn't allow me to invoice what was received???

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Valentin Castravet 31,481 Super User 2025 Season 2 on at

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Is it possible that the remaining quantity on system currently is less than what I have received? So the system didn't allow me to invoice what was received???

No, if you receive items and then use them, you can still invoice them in the PO. In the PO you should have the following fields, can you double check what you have in there:

Quantity

Quantity to Receive

Quantity Received

Quantity to Invoice

Quantity Invoiced

Perhaps there is a mismatch in there.

Valentin Castravet
Work: Zander ERP Services
Blog: Dynamics 365 Business Central Insights
LinkedIn: www.linkedin.com/in/valentin-c-0500a247/

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