Printing Remittance Advice when making a vendor payment

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Hi,

I hope somebody could assist me?

In the UK it is no longer common that suppliers make cheque payments and the majority of the time Electronic (EFT) payments are made.

How can I generate a remittance advice from Great Plains to send by post to the vendors?

Is this something I have to do when generating the payment file initially or can I re-print a one-off remittance advice if a vendor phones and asks what they payment they have received relates too, i.e. multiple invoices paid in one payment.

Long term I would like to set this up to be sent electronically by email but that would require an additional project of collecting vendor email addresses first.

Kind regards,

Lee

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twelvestrikes 3,657 on at

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RE: Printing Remittance Advice when making a vendor payment

Hi Lee

I presume you are trying to pay your vendors via EFT and not by cheque.

When you create the payment batch (transactions > purchasing > batches) for Origin select Computer Cheque. The Payment Method field will become visible where you select either Cheque or EFT.

In your case select EFT. Process as normal your payment selection. When you get to the step Process Payables Remittance make sure you select Remittance and not Post. When you select Remittance you then select a destination for either Print Document, Send Document in Email or both.

If you are setup for emailing this is where the remittances would be emailed to the vendor.

The be sure to continue to the next step to post the batch and generate your EFT file.

To answer your next question, yes it is possible in your version of Dynamics GP to reprint the remittance form

Inquiry > purchasing > transaction by vendor

Select the vendor, then highlight and drill down into the payment record you want to reprint the remittance for.

On the Payables Payment Zoom window, bottom right hand corner there is a button called Re-create Cheque Stub.

Click on that and you can reprint the remittance.

Important note, is that if you had upgraded from an earlier version of Dynamics GP, this will not be populated as the fields did not exist in earlier versions. Only records that have been created since this functionality was made available will appear.

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Community Member on at

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RE: Printing Remittance Advice when making a vendor payment

Hi Jeffrey,

Thanks for your reply much appreciated. The first part I will test in DEV system and come back to you.

The 2nd part reference re-printing the remittance I followed the steps for a payment we made last week and the "Re-create Check Stub" field is greyed out. I don't believe we have updated however, this payment was from only a week ago.

Any suggestions how to un-grey this field?

Kind regards,

Lee

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MG-16101311-0 26,225 on at

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RE: Printing Remittance Advice when making a vendor payment

When you build an EFT batch, you can use the Print Cheque window to print the remittance advice for the supplier. However, that same window will pop the Print Remittance window and you can then choose to email the remittance as well. Our Mekorma Multi-Batch Management product does a very good job at automating all those steps for you (www.mekorma.com).

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