Year End Rollover

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Hi all

I am currently working for a company in Australia who use GP 10, my role has morphed from process troubleshooter to system guru for GP (enjoying the challenge as I have wanted to learn GP for sometime!)

They have transactional data in the system going back to 2002 and we will be clearing this up over the next month or so but the more imminent task is to roll 2011/12.

I have read through the instructions and understand what needs to be done but I am unsure about the Receivable/Payable element. Our year runs to 30th June 2012 but when closing AR/AP I have noticed it has not been done since August 2009. When I go to close them I can not select a date, just todays date.

Question 1: Does it make much difference right now to the actual running of the business?

Question 2: How do I set a date to 30th June 2012 if I required?

alfo68

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Community Member on at

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Re: Year End Rollover

Thanks for getting back to me.

Only about 2 people really know what the Smartlists do so I am not worried about the fields, I will probably role AR/AP again on 31st December just to get a clean 6 month cut .

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Victoria Yudin 22,768 on at

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Re: Year End Rollover

Frank is exactly right. We have not closed the AP and AR modules in our production GP system since 2001. The only danger is that users need to know that they cannot rely on the 'Amount Since Last Close' option in summaries and the YTD, Last Year and LTD numbers in SmartLists.

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Frank Hamelly | MVP... 46,613 Super User 2025 Season 2 on at

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Re: Year End Rollover

Congratulations alfo on inheriting the GP role!

1. When you close AR/AP has no impact on the business. It doesn't even affect the financial year-end close in any way. See my blog post here about module closing - gp2themax.blogspot.com/.../Year%20End%20Close

2. You can't. If you need the data in those modules to reflect a close as of June 30, XXXX, you have to close them on June 30, XXXX.

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