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Chart of accounts - from single to a shared one

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Posted on by Catalina Caddle

Hi,

We're doing a D365F&O implementation for a customer where we're bringing a company to an existing instance of D365F&O. There are 2 other companies already on this instance and each of them is using their own chart of accounts, even though they are not too different. What the customer wants now is to use this opportunity and have a shared chart of accounts across all 3 companies. Would this be possible? what are the implications and what are the best practices in this instance? I understand that once transactions have been posted to accounts, the chart of accounts can't be changed anymore, but what if those main accounts will be kept?

Any help is much appreciated :) Thank you!

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Giorgio Bonacorsi 975 on at

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Hello,

That's concerns the accounting policy.
Surely, the CoA will be different for the local fiscal account, but yes I understand the harmonization request.

Usually, when a new local accounting is created there are two ways to manage that:
- Central department: The CoA is shared. The central department does you for the subsidiary and segregates the utilization for the subsidiary;

- Different CoA: The subsidiary can do you, but it is asking for authorization from the central department.

You set see the same CoA, but in this case, the collaboration is more of an extra system.

If you want to change the CoA, you need to remove all pending transactions and use this function:

Thank you,
Giorgio

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André Arnaud de Cal... 301,183 Super User 2025 Season 2 on at

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Hi,

Note that the option Change chart of accounts will run several validations. It will return an error in case you have transactions for a legal entity. So, if you have transactions, you can't change the CoA anymore.

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Catalina Caddle 50 on at

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Thank you both for your help, very useful indeed :)

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Prem Kumar Bachu 3,418 on at

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Hi,

If there aren't many differences, you can consider creating new main accounts as needed under same chart of accounts, transfer the balances from old to new accounts and then suspending the old main accounts.

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