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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Chart of accounts - fr...
Finance | Project Operations, Human Resources, ...
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Chart of accounts - from single to a shared one

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Posted on by Catalina Caddle 42
Hi,
 
We're doing a D365F&O implementation for a customer where we're bringing a company to an existing instance of D365F&O. There are 2 other companies already on this instance and each of them is using their own chart of accounts, even though they are not too different. What the customer wants now is to use this opportunity and have a shared chart of accounts across all 3 companies. Would this be possible? what are the implications and what are the best practices in this instance? I understand that once transactions have been posted to accounts, the chart of accounts can't be changed anymore, but what if those main accounts will be kept? 
 
Any help is much appreciated :) Thank you!
  • Suggested answer
    Prem Kumar Bachu Profile Picture
    Prem Kumar Bachu 3,418 on at
    Chart of accounts - from single to a shared one
    Hi, 
     
    If there aren't many differences, you can consider creating new main accounts as needed under same chart of accounts, transfer the balances from old to new accounts and then suspending the old main accounts.
  • Catalina Caddle Profile Picture
    Catalina Caddle 42 on at
    Chart of accounts - from single to a shared one
    Thank you both for your help, very useful indeed :)
  • Suggested answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 293,202 Super User 2025 Season 1 on at
    Chart of accounts - from single to a shared one
    Hi,
     
    Note that the option Change chart of accounts will run several validations. It will return an error in case you have transactions for a legal entity. So, if you have transactions, you can't change the CoA anymore.
  • Suggested answer
    Giorgio Bonacorsi Profile Picture
    Giorgio Bonacorsi 665 on at
    Chart of accounts - from single to a shared one
    Hello,
     
    That's concerns the accounting policy. 
    Surely, the CoA will be different for the local fiscal account, but yes I understand the harmonization request.

    Usually, when a new local accounting is created there are two ways to manage that:
    - Central department: The CoA is shared. The central department does you for the subsidiary and segregates the utilization for the subsidiary;
     

    - Different CoA: The subsidiary can do you, but it is asking for authorization from the central department.
    You set see the same CoA, but in this case, the collaboration is more of an extra system.

    If you want to change the CoA, you need to remove all pending transactions and use this function:
     

    Thank you, 
    Giorgio
     

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