web
You’re offline. This is a read only version of the page.
close
Skip to main content

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Small and medium business | Business Central, N...
Answered

Business Central's Equivalent of GP Named Printers

(3) ShareShare
ReportReport
Posted on by 4,099

Hi:


Does Business Central offer anything similar to the Named Printers feature found in GP, where a report prints to not just a specific printer but also to a specific tray in that printer based on criteria the end user establishes in the setup?

Thanks!

John

  • Suggested answer
    YUN ZHU Profile Picture
    103,644 Super User 2026 Season 2 on at

    Hi, hope the following can give you some hints.

    Printer setup and management overview

    https://learn.microsoft.com/en-us/dynamics365/business-central/admin-printer-setup-overview?wt.mc_id=DX-MVP-5004336

     

    Thanks

    ZHU

  • Verified answer
    OussamaSabbouh Profile Picture
    20,124 Super User 2026 Season 2 on at

    Hello John,

    Business Central has a similar concept, but not a direct one-to-one replacement for GP Named Printers. With Printer Selections, you can route a specific report to a specific printer by Report ID and/or User. If you use Universal Print, the same physical printer can even be added multiple times with different settings such as paper tray, paper size, and orientation, then assigned to different reports. However, standard Printer Selections don't support arbitrary business criteria such as customer, location, document type, or other field values. If you need that GP-style conditional routing, a small printer extension is required; Microsoft exposes printing events and supports selecting paper trays programmatically.

    Regards,
    Oussama Sabbouh

  • Suggested answer
    Grigorios Mavrogeorgis Profile Picture
    3,638 Super User 2026 Season 2 on at

    Hi John, close, but simpler than GP. The page is called Printer Selections. There you say which report goes to which printer, per user, or blank user for everybody. That's all the criteria there is, user and report, nothing based on the data like customer or location.

    The tray is not on that page, it sits on the printer itself. In Printer Management every printer has its settings, paper size, orientation and paper tray. So the trick is to add the same physical printer two or three times under different names, one per tray, for example Invoices Tray 2 and Checks Tray 3. Then in Printer Selections point each report to the right one. Works fine, from what's seen at clients.

    In BC online this needs Universal Print, or email printing, because the cloud doesn't see local printers. With email printers the tray setting is more hit and miss, depends what the printer does with the mail. On-prem it sees the Windows printers of the server directly.

    Anything more clever, like tray by document type inside one report, is development.

    Glad to help - follow up if anything is unclear.   

    ►  If this solved it, marking it verified helps others too.       

    Regards,
    Grigorios Mavrogeorgis
    Business Central Consultant & AL Developer

    Work: Gmsoft Limited
    Blog:  insidebusinesscentral
    LinkedIn: linkedin.com/in/gregorymavrogeorgis

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Season of Sharing Community Challenge Winners!

Congratulations to our community stars!

Women in Power Builds Momentum

Expanding mentorship, skilling, and AI innovation

Congratulations to the August Top 10 Community Leaders

These are the community rock stars!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
OussamaSabbouh Profile Picture

OussamaSabbouh 750 Super User 2026 Season 2

#2
YUN ZHU Profile Picture

YUN ZHU 534 Super User 2026 Season 2

#3
AndrewThomas81 Profile Picture

AndrewThomas81 287 Super User 2026 Season 2

Last 30 days Overall leaderboard

Featured topics

Microsoft Training Manuals

Product updates

Dynamics 365 release plans