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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Old staff keeps appear...
Microsoft Dynamics AX (Archived)

Old staff keeps appearing in drop down lists

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Posted on by Community Member

Hi

This question pertains to AX 2009.

We have old staff members who retired, left or were made redundant. When we create purchase orders, on the SETUP tab the dop-down lists in the Orderer and Requisitioner fields still show the old staff members. How can we remove them from that list without deleting the workers?

Thanks!

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  • Ajit Profile Picture
    Ajit 8,788 on at

    You can end their employment from HR module and also delete users relation with worker from Users-> Options

  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 304,508 Super User 2026 Season 1 on at

    Hi Abaw,

    There are two solution directions which might be worth  to look into:

    - Customization. With a custom lookup you can filter data

    - Record level security. Set up RLS rules to filter records based on user groups. Would be a bit cumbersome if you have users who should be able to view worker data and also should use the (filtered) lookup.

  • Community Member Profile Picture
    Community Member on at

    Hi Ajit

    Thank you for your reply. However, when I test this out in our test environment, this does not work. The only thing so far is physically deleting the employee; something that is not doable because of historic data.

  • Community Member Profile Picture
    Community Member on at

    Hi Andre

    Your response seems to imply that once an employee is created, it will always appear in the drop-won list in AX. Am I correct?

  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 304,508 Super User 2026 Season 1 on at

    Hi Abaw,

    I don't have access on an AX2009 environment, but thought to remember this list was just pulling all employees regardless the status.

  • Community Member Profile Picture
    Community Member on at

    Hi Andre

    Given my earlier test, that seems to indeed be the case.

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