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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Is there a possibility...
Small and medium business | Business Central, N...
Suggested Answer

Is there a possibility to partially pay a purchase invoice?

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Posted on by Emma Desnouck 5

Hi Forum

Is it possible to partially pay a purchase invoice via the payment journal, whereby you can still track the outstanding amounts? The reason why I ask is because only one part of the invoice has been approved through the approval flow, but the payment of the unapproved part cannot be deferred.

Next to that, there is also the situation where an invoice is received related to a whole year, but it can be paid over 4 installments. How can this be handled most efficiently?

Thanks in advance!

Emma

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  • Suggested answer
    Mohana Yadav Profile Picture
    Mohana Yadav 61,005 Super User 2025 Season 2 on at

    Yes, You can enter Amount to Apply field while Applying against the invoice.

  • Emma Desnouck Profile Picture
    Emma Desnouck 5 on at

    Hi Mohana, thank you for answering, could you maybe give me some more guidance?

  • Suggested answer
    NAV_with_Narang Profile Picture
    NAV_with_Narang 2,294 Moderator on at

    Hey Emma - When you are on the payment journal, you may have created a line in the journal manually or by using suggest vendor payments. Either way follow the steps:

    1. Make the amount = 0 on the payment journal line

    2. Select the line and click on the button Process > "Apply Entries" from the top

    3. Now here place your cursor on the relevant invoice line and then find a column named "Amount to Apply" and change the amount to the value of your first installment and press OK

    4. After you exit this page, check the value in the "Amount" column in the payment journal. They both should match.

    5. Now when you post this journal, your invoice will reflect a partial payment and you can repeat this until you pay all installments. You can view corresponding Vendor Ledger Entries or the "Remaining Amount" column on the posted purchase invoice to keep a track of your pending payable $$

    pastedimage1679413167106v1.png

    Hope that helps

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