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Is there a possibility to partially pay a purchase invoice?

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Posted on by Emma Desnouck

Hi Forum

Is it possible to partially pay a purchase invoice via the payment journal, whereby you can still track the outstanding amounts? The reason why I ask is because only one part of the invoice has been approved through the approval flow, but the payment of the unapproved part cannot be deferred.

Next to that, there is also the situation where an invoice is received related to a whole year, but it can be paid over 4 installments. How can this be handled most efficiently?

Thanks in advance!

Emma

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NAV_with_Narang 2,236 Super User 2024 Season 1 on at

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RE: Is there a possibility to partially pay a purchase invoice?

Hey Emma - When you are on the payment journal, you may have created a line in the journal manually or by using suggest vendor payments. Either way follow the steps:

1. Make the amount = 0 on the payment journal line

2. Select the line and click on the button Process > "Apply Entries" from the top

3. Now here place your cursor on the relevant invoice line and then find a column named "Amount to Apply" and change the amount to the value of your first installment and press OK

4. After you exit this page, check the value in the "Amount" column in the payment journal. They both should match.

5. Now when you post this journal, your invoice will reflect a partial payment and you can repeat this until you pay all installments. You can view corresponding Vendor Ledger Entries or the "Remaining Amount" column on the posted purchase invoice to keep a track of your pending payable $$

Hope that helps
Emma Desnouck 5 on at

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RE: Is there a possibility to partially pay a purchase invoice?

Hi Mohana, thank you for answering, could you maybe give me some more guidance?
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Mohana Yadav 59,194 Super User 2024 Season 2 on at

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RE: Is there a possibility to partially pay a purchase invoice?

Yes, You can enter Amount to Apply field while Applying against the invoice.