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try to restrict permissions for posting sales order shipment and invoice

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Posted on by SL-15041028-0

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try to restrict permissions for posting sales order shipment and invoice

When checked in effective permissions, it shows the permissions are added by entitlement system.

kindly help.

Also how does entitlement system works

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Microsoft Dynamics NAV

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YUN ZHU 95,331 Super User 2025 Season 2 on at

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Hi, hope the following helps.

https://learn.microsoft.com/en-us/dynamics365/business-central/ui-define-granular-permissions?wt.mc_id=DX-MVP-5004336

In addition, the functions you mentioned can be done by standard functions.

More details: Business Central 2023 wave 1 (BC22): Posting restrictions (Sales/Purch Invoice Posting Policy in User Setup)

https://yzhums.com/36604/

Thanks.

ZHU

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Mansi Soni 8,907 Super User 2025 Season 2 on at

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Hello @SL-15041028-0,

In Business Central (cloud), even if you remove posting permissions from a user’s assigned permission sets, the system may still allow posting Sales Order Shipments and Invoices because of entitlements granted automatically by the license (entitlement system). These entitlements override manual restrictions and are not editable.

Hope this answer will help you!

Regards,
Mansi Soni

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SL-15041028-0 191 on at

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How can i fix this or provide me steps to remove the entitlement permissions

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Gerardo Rentería Ga... 25,157 Most Valuable Professional on at

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Hi, good day
I hope this can help you, and give you some hints.

Define an invoice posting policy for users - Business Central | Microsoft Learn

Best Regards
Gerardo

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Jainam M. Kothari 15,631 Super User 2025 Season 2 on at

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May this can help : https://learn.microsoft.com/en-us/dynamics365/business-central/admin-setup-invoice-posting-policy

https://community.dynamics.com/forums/thread/details/?threadid=a41ff8c2-431e-ef11-840a-002248237c77

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Jeffrey Bulanadi 8,760 on at

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Hi,

Entitlements in Dynamics NAV/Business Central are system-level permission grants tied to:

License types (e.g., Essentials vs Premium)

Role centers (e.g., Accountant, Sales Order Processor)

Default permission sets assigned by Microsoft

These entitlements are not editable via the UI and are automatically applied when a user logs in. They’re visible in the Effective Permissions page but can’t be removed unless you:

Override them via AL code (as shown above)

Use Permission Set Extensions to redefine behavior (advanced)

More on entitlement entities:
Microsoft Learn – Entitlement Entities
Define Invoice Posting Policy – Microsoft Docs
Community Thread on Restricting Invoice Posting

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

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