Reconciling AP Aging to GL

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Posted on by D. Reiter

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Hello,

Our AP Aging has a different balance the our GL. I found alot of involved material online about how to identify the cause of the difference, but in my case, I already know the invoice/check that caused the difference... I'm just looking for the best way to fix it.

We were printing a check, and for some reason there was an issue and the entry went into Batch Recovery. A team member deleted the batch, when it should have been posted. Now our AP Aging is $2,200 higher than the GL (the amount of that invoice/check). What's the best quick fix?

Thank you.

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D. Reiter 495 on at

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RE: Reconciling AP Aging to GL

We are on GP 2010. Is anything else required?
Mahmoud Saadi 32,738 on at

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RE: Reconciling AP Aging to GL

Although this post is closed and figured out, but to consider one thing on the long run.

If you are not on GP2013, then you might not have the reconcile to GL utility which shows all the transactions between AP and GL categories as (Matched, Not Matched and potentially matched), you may consider the following script, for AP-GL reconciliation,

SQL Script for AP-GL Reconciliation
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D. Reiter 495 on at

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RE: Reconciling AP Aging to GL

I figured it out. The original invoice was posted to a closed AP account. The entry went into Batch Recovery and then was erroneously deleted, rather than fixed. However, the invoice still posted, just without a distribution going through. I corrected the issue by debiting the appropriate expense account and crediting the correct AP account.

Thank you.
D. Reiter 495 on at

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RE: Reconciling AP Aging to GL

I believe it was GL. What would the entry be? Wouldn't an entry between AP and Cash cause issues?
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Frank Hamelly | MVP... 4,029 Super User 2024 Season 2 on at

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RE: Reconciling AP Aging to GL

Was it a GL journal batch that was deleted? If so, post a JE to correct it, documenting why the JE was necessary.