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POWER AUTOMATE flow notifications

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Posted on by 14
Can someone help me with creating a workflow - I've tried some combinations, but it's not working out for me.
I have a basic field in BC: next service date.
I would like to receive a reminder via email 5 days before that date, reminding me that I have a service scheduled for 28.03.2024.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
  • Community member Profile Picture
    Community member 26 on at
    POWER AUTOMATE flow notifications

    Sure, I can guide you through creating a workflow for this in Microsoft Business Central. Here's a step-by-step approach:

    Create a Workflow Event: In Business Central, you need to set up an event trigger for when the "next service date" field is approaching. Define Conditions: Set conditions to trigger the workflow when the "next service date" is within 5 days from the current date.

    Configure Email Notification: Configure the workflow to send an email reminder when triggered. Include relevant details such as the service date and any other necessary information.

    Test the Workflow: Before deploying the workflow, it's essential to test it thoroughly to ensure it functions as expected. Verify that emails are sent correctly when the conditions are met.

    Deploy the Workflow: Once you're satisfied with the testing, deploy the workflow in your production environment.

    Here's a more detailed breakdown:

    Step 1: Creating a Workflow Event Navigate to the "Workflow" page in Business Central. Create a new workflow event. Choose the relevant table and field ("next service date") as the trigger for the event.

    Step 2: Defining Conditions Specify conditions within the workflow to trigger when the "next service date" is within 5 days from the current date. Use Business Central's built-in functions to calculate dates and compare them.

    Step 3: Configuring Email Notification Set up an action within the workflow to send an email notification. Include dynamic fields to populate the email with relevant details, such as the service date and any additional information you want to include.

    Step 4: Testing the Workflow Test the workflow thoroughly in a testing environment to ensure it behaves as expected. Verify that emails are sent correctly and contain the necessary information.

    Step 5: Deploying the Workflow Once testing is successful, deploy the workflow to your production environment. Monitor the workflow to ensure it continues to function correctly over time. Remember to adjust the steps and configurations according to your specific setup in Microsoft Business Central.

    If you encounter any issues or need further assistance, don't hesitate to ask for help.

  • Suggested answer
    Mohamed Amine Mahmoudi Profile Picture
    Mohamed Amine Mahmoudi 3,556 UG Leader on at
    POWER AUTOMATE flow notifications
    Hi,
     
    In the flow you can add a loop to browse the asset cards one by one and then compare dates.
     
    if date <= today()+5days then send email.
     
    Best regards,
    Mohamed Amine MAHMOUDI
  • Community member Profile Picture
    Community member 14 on at
    POWER AUTOMATE flow notifications
    thank you for answer Mohamed
    but.. I have many fixed asset cards with various date service.... and the service date changes
    I thought it would be possible to create a flow that would send me reminders byemail.
    Manual creation is too much work.
  • Mohamed Amine Mahmoudi Profile Picture
    Mohamed Amine Mahmoudi 3,556 UG Leader on at
    POWER AUTOMATE flow notifications
    Hi,
     
    You must create a recurring flow.
     
    Best regards,
    Mohamed Amine MAHMOUDI

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