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Dynamics 365 Community / Forums / Microsoft Dynamics CRM (Archived) / Why cant you query the...
Microsoft Dynamics CRM (Archived)

Why cant you query the "audit entity" with advanced find or reports?

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Posted on by devinestorm 312

Hi everyone,

I've been trying to create a query/report that monitors changes in the "contract" entity.

I have found the audit function (settings - auditing - audit summary view), but you can only view one record at a time, you cannot export to excel, and you cannot create a new view that includes "ChangedData"

I have found the table in the backend "audit" and written a query to access the information., but we were thinking there must be a reason Microsoft have restricted this entity, and we were wondering why?

 

THANKS,

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  • Verified answer
    Gus Gonzalez Profile Picture
    Gus Gonzalez 27,113 on at

    The audit functionality tracks data on a separate table and cannot be queried, report against or print.

    My suggestion is for you to create an "Audit solution", maybe something that can track changes with a workflow and create "Audit records" of the changes made into a custom entity.

    With a custom entity you can report, print, do Dashboards, etc.

  • Verified answer
    Kevin Dosseray Profile Picture
    Kevin Dosseray 45 on at

    This has to do with the fact how CRM stores the data in SQL Server. Because it is a rather generic table, there is no filtered view available which is used for the "export to excel" and "advanced view" functionality. You could write a query against the database (only onpremise) or use the SDK (some methods are available for this) to retrieve the info.

    Hope this helps.

    Kevin Dosseray

  • devinestorm Profile Picture
    devinestorm 312 on at

    Thanks :)

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