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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Change currency or Ven...
Microsoft Dynamics GP (Archived)

Change currency or Vendor on posted PO

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Posted on by Community Member Microsoft Employee

Hello,

I have received and posted a PO in USD (US Dollars). The Vendor is set up in CAD (Canadian Dollars). When trying to enter the US dollar invoice a message comes up

" the Purchase order and receipt aren't assigned to the same Currancy ID. You must change the currency ID before selecting the purchase order or select a purchase order or select a purchase order that uses the same currency id as the receipt".

 

I must keep this vendor in CAD. Is there any way i can make a second Vendor (For USD) and transfer this posted PO to the new vendor??

Or any other suggestion would be appreciated.

*This post is locked for comments

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Change currency or Vendor on posted PO

    Hi Guys,

    Thank you for your help. It looks like the easiest thing is, just to scrap this shipment and start over.  Now i will have to see if  I can reverse a posted receipt.

  • Suggested answer
    Bill Campbell Profile Picture
    Bill Campbell on at
    RE: Change currency or Vendor on posted PO

    Wonder if it might be easier to record the invoice in US Dollar to the vendor as well.

    You would manually convert the invoice amount to US and enter as US dollar, match to the US dollar Receipt and then you should be good to go.

    I don't have GP in front of me - but you can chose a different curreny for the Invoice when entering - right?

  • Suggested answer
    Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,220 Super User 2024 Season 2 on at
    RE: Change currency or Vendor on posted PO

    It let you make the change at the PO because there are cases where a multi-national supplier can conduct business in multiple currencies.

    I would try changing the Currency on the Vendor to USD and seeing if you can match the invoice.  Then change the Vendor Currency back to CAD.  Not sure it will work but worth a shot.  You may have to bite the bullet, reverse all transactions, create a new PO and start from scratch.

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Change currency or Vendor on posted PO

    Hi Bill,

    Yes, the Vendor carrys the currency. The default is CAD. the office is in Toronto. The supplies we order came out of there US warehouse and was quoted to us in USD. When making the PO i clicked on the "Currency ID" and changed it to USD from CAD. I did not think it would make such a problem. When the goods came in i did a receiving like normal. It is only now that the invoice is to be entered that is is showing this conflict of currency. I dont understand how it would let me make the change if it would not be accepted later on.

  • Bill Campbell Profile Picture
    Bill Campbell on at
    RE: Change currency or Vendor on posted PO

    When you enter the PO and the Receipt for a VENDOR - it is the vendor that carries the Currency.

    How is it now that the vendor has a different currency when you get the Invoice?

    Is this a case of ordering from the US Supplier who then sends the invoice in Canadian dollars?

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Change currency or Vendor on posted PO

    Hi Mahmoud,

    The recipt and the PO are both in the same currency (USD).

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: Change currency or Vendor on posted PO

    Hi Guys,

    Sorry, i think i forgot something in my question. The PO has been received, and the Receipt has been posted. Selected vendor is correct. Accounting is trying to "Enter/match invoice". this is when the error message appears.

  • Suggested answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at
    RE: Change currency or Vendor on posted PO

    Is the US your functional currency ?

    If so, leave the vendor assigned to the CAD currency and enter a purchase order with the functional currency.

    This problem occurs because the receiving should have the same currency as the PO, regardless of whether the vendor is assigned to another currency

    Your feedback is highly appreciated,

  • Bill Campbell Profile Picture
    Bill Campbell on at
    RE: Change currency or Vendor on posted PO

    To be clear - it is my understanding that once posted a PO is 'locked' to a Vendor.  Meaning that there is no 'good' way to simply change the Vendor ID.

    In most cases, you have to VOID or Cancel the whole PO and recreate it for the correct vendor.

    Having also read the details on this case again as typing this answer, I notice that it is talking about the Receipt and the PO not matching.

    That suggests that maybe you are not as bad off as it first sounds.

    Check me on this but - is the original PO issued to the correct Canadian Vendor?  If so, when you selected the Receipt, did you choose the wrong VENDOR ID?

    Sorry for the change of tack, but, I am wondering if this is a case of 'redoing the Reciept' for the correct Canadian Vendor rather than VOIDING the first PO and starting all over again.

    A bit of clarification will help.

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