Remaining PO Subtotal in the Purchase Order Entry Screen

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Posted on by Babin

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At what point, the remaining PO Subtotal in the Purchase Order Entry Screen gets updated.

I thought the value is supposed to update after the posting of the receiving transaction. I created the shipment/invoice transaction and after posting it didn't update the remaining PO Subtotal for the Purchase Order.

Any comment is appreciated.

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soma 24,410 on at

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The remaining PO Subtotal field in the PO entry widow will be updated if you post the invoice for the Purchasing order/receipt Items.

Can you attach the screenshot for your purchase order & shipment/invoice window?

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Babin 2,961 on at

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I have attached some screen shots below. Please let me know if you find anything or i am missing something.

RCT2237 was posted but the Remaining PO subtotal didn't get updated.

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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I just tested this exact scenario in my Fabrikam company and it worked as expected. Is the first screenshot the PO AFTER the receipt was posted?

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Babin 2,961 on at

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Yes, the first screen shot is after Receipt was posted.

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Babin 2,961 on at

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It seems like there was a glitch. I found it working but what else i found is remaining PO Subtotal gets updated not only after the posting of a receipt but also before the posting as well. Is this correct?

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soma 24,410 on at

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No. The Remaining PO Subtotal will only update after posting the invoice(Shipment/invoice or Enter/Match Invoice). Not receipt (Shipment) and also not update before posting the invoices.

If your issue not solved yet, run reconcile for this Purchase Order document.

Go to Dynamics GP-->Tools-->Utilities-->Reconcile Purchasing Document.

Hope this helps!!!

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Tom Marttinen 40 on at

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I agree that you should run PO reconcile as mentioned.

My experience on PO's is that the remaining sub-total IS updated by unposted shipment/invoice receivings documents.

It is NOT updated by an unposted shipmment only document.

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soma 24,410 on at

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Yes. You are correct. Subtotal will be updated if you save/post the Shipment/Invoice documents and not updated for the saved/posted Shipment documents.

Have you tried to run the Reconcile for the PO?

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