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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Payables Batches
Microsoft Dynamics GP (Archived)

Payables Batches

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Posted on by Sunil Chhabra 1,938

I trying to figure out what is the purpose of assigning a Checkbook when creating a Payables Transaction Batch.

For example, we have 7 checkbooks, and we 7 batches one for each bank.

But it appears that when the creates  Batch for Computer Checks and then has to select again the Checkbook, the user can pay all the outstanding invoices from a single bank.

Therefore I am not quite sure why GP requires you to assign a checkbook during invoice batch creation when during the select check process the invoices can be paid from a different checkbook. 

Thanks

 

 

 

 

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  • Sunil Chhabra Profile Picture
    Sunil Chhabra 1,938 on at
    Re: Re: Payables Batches

    Thanks Ian,

    But I am still a bit unclear about this feature. At any given time we have about 500 invoices outstanding. These invoices may be paid from any of the several check books we have setup. Currently when we pay a group of these invoices, lets say for Checkbook 1,  the user has to select invoices one by one based on the check book they are going to use for these invoices. This is a very manual process in my opinion.

    I am looking for an easy way to select the invoices for payment. I cannot use a class etc. as one vendor may invoices that can be paid from different banks.

     Thanks

     

     

     

     

     

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    Re: Payables Batches

    Hi, I believe the folloing is the reason why you must select a checkbook ID:

    If you open the Payables Transaction Entry window, you will see fields in the bottom right hand corner where you can record a payment. This allows you to enter an invoice, and at the same time record the payment of this invoice.

    For this reason, even though you set the origin of the batch to 'Payables Trn Entry'...there is the possibility that this batch will contain payment information...therefore you need to enter a Check Book ID in the Batch Set Up.

    When you enter a payment, the check book ID you selected in the Batch set up, is the default check book id for this payment.

    Anyone know another reason?

    Best regards,

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