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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Matching POs against V...
Small and medium business | Business Central, N...
Suggested Answer

Matching POs against Vendor Invoice in a Media company

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Posted on by Emma Dibs 7

As a Media Communications Company, how do we ensure that we match POs values given to us by Clients/Customers against the Payments we make to various Vendors? This is to mitigate the risk of over paying our Vendors. So that once the bulk amounts written on the POs are exhaustively paid to Vendors. It would not be possible to make any payments to Vendors using the exhausted PO number/code. Meaning Posting can only be done using a new PO code/ number.

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  • Suggested answer
    YUN ZHU Profile Picture
    YUN ZHU 97,433 Super User 2026 Season 1 on at

    Hi, sorry I may not have fully understood the question.
    That is to say, it often happens that the amount payable is greater than the Purchase Invoice amount posted in the system? I don't think this can be done in the system and it looks like a company process issue.

    If you need the amount to be consistent with Purchase Invoice, it is recommended to use Credit Memo to cancel the original posting and create a new invoice. But this also generates new numbers.....

    I hope other experts can give you better advice.

    Thanks.

    ZHU

  • Jun Wang Profile Picture
    Jun Wang 8,206 Moderator on at

    not sure how the user make payments to vendor. Normal practice is running Suggest vendor payment from payment journal so that the payments are applied to invoices and close them after posting.

  • Suggested answer
    Emma Dibs Profile Picture
    Emma Dibs 7 on at

    I mean can there be a kind of workflow or payment process that would require matching outstanding Purchase Order amounts to available Vendor invoices for payment approval on NAV. This should somehow help restrict paying Vendors (Using Vendor Invoices) more than the Amount stated on the Purchase Order.

    [quote user="Emma Dibs"]

    As a Media Communications Company, how do we ensure that we match POs values given to us by Clients/Customers against the Payments we make to various Vendors? This is to mitigate the risk of over paying our Vendors. So that once the bulk amounts written on the POs are exhaustively paid to Vendors. It would not be possible to make any payments to Vendors using the exhausted PO number/code. Meaning Posting can only be done using a new PO code/ number.

    [/quote]

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