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Hi:
The screenshot below shows the default No. Series for the General Journal, Payment Journal, and Cash Receipts Journal.
For the General Journal, isn't "G01000" too low of a number for the "Ending No."? Isn't it possible that a company will need to enter and post more than 1,000 journal entries? Or, is that not much of a concern?
What happens when a company reaches G00999 and needs to post at least two more journal entries? Will the application prevent going over G01000? Would the company have to "reset" the Ending No. in order to enter and post those journal entries?
Also, the Payment Journal and Cash Receipts Journal begin with a "G" just as the General Journal does. Does this mean that if "G01000" for the General Journal is changed to "G09999" that this change would interfere with the numbering for Payment Journals and Cash Receipt Journals?
I have noticed that the Fixed Assets Journal's Ending No. is G06000. So, do changes for the General Journal document numbering interfere with the Fixed Assets document numbering, as well?
Can this "interference" be overcome by changing the first letter for each journal from "G" to something different?
Thanks!
John
John,
When creating No. Series for documents, I try to have an Alpha and then 7 digits starting with 0000001. For example, Payment Journal would be PYJ or PJ00000001. Limiting the Ending Series when you are overlapping No. Series will create problems.
You understanding is spot on that you would be limited to 1000 document numbers.
Hope this helps.
Thanks,
Steve
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