How to trace the voucher, which was settled with a GL posting?

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Posted on by JuleWergne

Hi everybody,

we have some transaction - bank payment which was posted via GL:

0285.voucher.png

This posting was settled already some time ago, and the user wants now to know - with which voucher was it settled?

Is it possible to find this out? I have found so far no button or function to find it out, and checked both main account and bank account.

Thank you in advance!

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Ludwig Reinhard Microsoft Employee on at

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Hello JuleWergne,

To me this transaction looks like one against which no other transactions have been settled against unless you have a payroll integration in AX.

You can quickly double check that by opening the cash and bank management module, selecting the bank account and the voucher and then selecting the reconciled button/function.

Best regards,

Ludwig

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JuleWergne 12 on at

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Hi Ludwig,

I checked the bank account:

the transaction is not under "reconciled transactions".

Did you mean this function?:

There is also no information in the tab "bank reconciliation", if I choose the voucher *4152 under All Transactions:

But if you think, that no transaction was settled against this transaction, then I cannot understand the following:

if I check the main account 17400 and set the checkbox "Show open only" active, then I don't see the transaction *4152 among open transactions.

this is actually why the user thinks, he has already settled the transaction *4152 against some other transactions.

How can be that?

Best regards

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Ludwig Reinhard Microsoft Employee on at

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Hi,

Now I got your point :-)

The shown open functionality that you have available at the main account level is related to what AX calls ledger settlements.

Those settlements are made in GL under periodic - ledger settlements.

That's a 'special' kind of settlement because you just mark two different transactions that match exactly and 'settle' them so that they can be excluded from the account transaction view.

To see what has been settled find the ledger settlements button in the same form that you shared in your last screenprint.

Best regards,

Ludwig

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JuleWergne 12 on at

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Hi Ludwig,

yes, that was indeed a ledger settlement,you are right.

So, if I understand correctly, one can settle different transactions in "Ledger settlements", even if they don't relate to each other and just match exactly?

Thanks again for the help!;)

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Ludwig Reinhard Microsoft Employee on at

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Hi JuleWergne,

Exactly. The ledger settlement feature allows you to basically 'match' or 'settle' transactions with opposite amounts.

Companies use this often for provisions, salary liabilities or postings that they make on bridge accounts.

Best regards,

Ludwig

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