Payments not yet applied

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Posted on by painterisaac

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Really basic question here.

Is there a way to see a list of invoices that have not yet been manually applied for payment? The total amount of applied payments are not matching with the total expense. There are a few hanging out there but I don't know what they are or how to find them (other than going through each vendor one by one)

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L Vail 65,271 on at

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Hi,

Your post mentions 'manually applied'. I'm not sure what you mean by that, but if you are looking for a report that will show you the balances of your payables transactions, then you need to print the Aged Trial Balance report.

Navigate to Purchasing | Reports | Aged Trial Balance with Options

This report will show you the current balance of all outstanding transactions in Payables Management.

Kind regards,

Leslie

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painterisaac 3,015 on at

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I looked over that report and that is not what we need. At least I don't think it is. This report says that vendors owe us but when I actually go to that vendor from the "payable manual payment entry" window it shows all payments as applied.

Let me explain the process.

1. Go to purchasing > manual payments

2. select batch > select vendor > apply > save

3. Repeat for each payment received.

4. My batch total does not match my expense total. It is by 300 so there are a few payments that have not been applied. Is there a list where I can find payments that I have not yet been applied?

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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Isaac, take a look at the 'Today's Payments' Smart:List under Payables. Take out the date range, add the 'Applied Amount' to the list and look for payments where there's a difference between Document Amount and Applied Amount. That will show you your outstanding apply amounts.

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painterisaac 3,015 on at

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Thank you Frank. That seems to have put me in the right direction.

I am still a bit confused though. When you say "where there's a difference between Document Amount and Applied Amount. That will show you your outstanding apply amounts" are you saying that if the applied amount column is anything but zero it is unapplied? All my payments are zero....does this mean all payments have been applied?

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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That's what that means Isaac.

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painterisaac 3,015 on at

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Okay, confusing. Seems logical to me that if it is $0 that means $0 has been applied. It seems to me that it should match the number in the document amount if it HAS been fully applied.

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Frank Hamelly | MVP... 46,625 Super User 2025 Season 2 on at

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That is true Isaac but you state in your original post you are looking for payments that have NOT been applied, therefore you need to focus on those transactions where the document amount <> applied amount.

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