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Greetings,
My client needs to delete a bunch of paid entries which went both to GL and A/R, some of the entries also were entered using Analytical Accounting. Voiding the transactions did not work on their end. What is the safest way to delete the entries from all SQL tables to ensure data integrity? We will need something to take the entries out of all affected tables.
Thanks a lot.
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Hi,
If you have an RM transaction that did not go to the GL, then the General Journal created by this transaction was deleted in GL.
When you void this RM transaction, you need to delete the General Journal it creates in GL also (since the original journal created when the transaction was first posted was also deleted).
The easiest way to do this is to close just the General Ledger period (Tools >> Setup >> Company >> Financial Periods) that the Void date falls into, (This will stop the GL journal posting automatically to GL when you void the RM transaction)...then void the RM transacion...then go into the GL transaction entry window...call up the journal just created...and delete it.
Hope this helps.
Dear Ian,
Thanks for responding. I was able to eliminate almost all A/R entries which went to GL by deleting them from GL20000 table and then running GL Reconcile (Tools>>Utilities>>Financial>>Reconcile). However, there is one A/R transaction which did not go to GL and I am trying to see - that's a new request - how to safely delete it from the system
We run GP10, will get back to you on the service pack, have to consult with our contractors. Thanks
Not sure I fully understand. If you post an RM transaction that has analytical accounting data attached, when you void the RM transaction, the GL and Analytical Accounting entries get reversed.
Is it the case that this did not happen for you?
What version of GP? What service pack?
When you say 'Paid entries', do you mean they are RM Invoices that were posted, and then cash payments applied to them so that their remaining balances are zero?
Best regards,
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