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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Purchase order - Invoi...
Finance | Project Operations, Human Resources, ...
Suggested answer

Purchase order - Invoice variation approval

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Posted on by James-Mc 195

Hi All,

I've created a PO with one line, I then generated the product receipt and went to invoice. On the invoice I needed to increase the quantity of the line from 10 - 18. Doing this caused a variance but in AP Parameters, we have enabled invoice matching validation and set 'Post invoice with discrepancies' to require approval. In the Matching details, the discrepancy has been set as Yes - 'Approve posting with matching discrepancy.' The approval for the discrepancy has been recorded and this is present on the vendor invoice header. 

However, on posting, I'm facing the error 'Invoice X: item x invoice quantity is greater than the quantity matched to product receipts' and the posting is cancelled.

Has anyone encountered this?

Thanks in advance!

  • OsmanIstanbul Profile Picture
    OsmanIstanbul 2,810 on at
    RE: Purchase order - Invoice variation approval

    Hi,

    do you have 10 qty in the purchase line but try to invoice 18? if yes it is not possible as I know.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Purchase order - Invoice variation approval

    Hi James Mc,

    Good to hear that you found a 'workaround' but the question remains whether you received the additional 8 pcs.

    Approving those matching errors will allow you posting but distort item cost prices.

    Best regards,

    Ludwig

  • James-Mc Profile Picture
    James-Mc 195 on at
    RE: Purchase order - Invoice variation approval

    For further context, I can approve Price matching errors, it appears to be purely totals related.

    I also was able to add a new line to a PO Invoice and approve the discrepancy of the line being added.

  • James-Mc Profile Picture
    James-Mc 195 on at
    RE: Purchase order - Invoice variation approval

    Thanks Ludwig,

    Any idea specifically what settings could be causing this?

    Thanks,

    James

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Purchase order - Invoice variation approval

    Hello James Mc,

    There seem to be a number of validation and over/underdelivery settings hitting in here.

    Why don't you simply post a product receipt for the remaining 8 pcs assuming that you have received them.

    If this is done then the invoice posting should not be a problem.

    Best regards,

    Ludwig

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