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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Purchase Orders - Cred...
Microsoft Dynamics GP (Archived)

Purchase Orders - Credit Card Payments

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Posted on by Community Member

Hello:

We are new to Purchase Orders in Great Plains and are having a challenge:

Prior to implementing Purchase Orders in Great Plains, we were using a manual PO tracking system.  In Great Plains, when we entered the invoices in Payables, it was easy to enter a credit card payment on the Payable Transaction Entry page.  However, now when we receive on a PO and create an invoice in that manner, we do not get the option to enter a credit card payment amount.  .

We cannot understand why these invoices would look any different or have fewer options than invoices entered directly into Payables. 

We have been trying to use the Prepayment option on the PO to work around this, but it is not working the way we want it to and is causing more problems.  Can anyone tell us how to process a credit card payment on an invoice generated from a PO that does NOT use the prepayment function? 

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  • Verified answer
    Community Member Profile Picture
    Community Member on at
    RE: Purchase Orders - Credit Card Payments

    Lee,

    It was well explained in detail by Mr. Harry. You have to use the Payables Manual Payment

    Entry to enter the credit card payments for Purchasing Module.

    I would like to add couple of points to the above, you have to first setup the Credit Card information by going to the following path Tools>>Setup>>Company>>Credit Cards to use it in the Payables Manual Payment Entry.

    If suppose, Multicurrency is enabled and you are entering a multicurrency transaction, you have to post the transaction on the Payables Manual Payment Entry in order to apply to the Posted Invoice.

  • Verified answer
    Redbeard Profile Picture
    Redbeard 12,931 on at
    RE: Purchase Orders - Credit Card Payments

    Lee,

    The issue you are having is the Payables Transaction Entry and Purchasing Invoice Entry window in Dynamics GP do not function the same way.  The Payables Transaction Entry window allows for prepayment of a Vendor Invoice as it is entered, while the Purchasing Invoice Entry window does not.

    Consequently, when processing Purchase Order Receipts, whether they are Receipts to be later matched to invoices or Shipment\Invoice transactions, you will see no fields applying to payments, other than the Purchase Order Prepayment fields mentioned in your post, which are grey and cannot be edited.

    The functional requirement you are looking for is best served by the Manual Payment Entry Window. Purchasing > Transactions > Manual Payments.

    Once you have either performed a Shipment\Invoice or Entered and Matched Invoices in the Purchasing Invoice Entry Window, and posted the transaction(s) you wish to pay with a Credit Card, you can make the payment in the Manual Payment window using a Credit Card, and applying the payment to the posted invoice.

    Here is a post from Victoria Yudin's blog on how to pay bills with Credit Cards in GP - pay special attention to the section on Manual Payments.

    victoriayudin.com/.../using-credit-cards-to-pay-vendors-in-dynamics-gp

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