Accidental entry into a previous month

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Posted on by Carlyman470

We accidentally had an entry booked to January after we had closed, but before we locked everyone out of January. The entry involved invoicing a service-related expense which debited our utility expense and credited A/P. This invoice was paid in February so this Vendor's balance in zero at the end of February. In closing February, I noticed January's net income had changed which led me to investigate and find this invoice accidently posted to January instead of February.

What is the best way to remove this transaction from January and move it into February?

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Valentin Castravet 28,288 Super User 2025 Season 1 on at

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RE: Accidental entry into a previous month

You can use any of those options or do it manually, the correct option would work great as it would create and post a credit memo with the same date as the original invoice, it would then create a new invoice which you would manually change the posting date on and post.
Carlyman470 30 on at

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RE: Accidental entry into a previous month

After I unapply the payment, I go into the Posted Purchase Invoice for this transaction, I can click on Correct and there are three choices - Correct, Cancel or Create Corrective Credit Memo. Is choosing one of these three what you mean by create and post a Purchase Credit Memo or do you find it best to just start from scratch?
ManishS 80 on at

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RE: Accidental entry into a previous month

You need to un-apply payment entry first.

Create and post a Purch. Credit Memo in same date & apply this to invoice.

Create new invoice in the month of Feb, post that invoice and apply the payment entry.