Sales Invoice Payment Tolerance in Batch Post

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Posted on by MahGah

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I need your help with Payment Tolerance in batch posting (payment) of sales invoice. My assumption is if I add 5 invoices to batch payment then the total of Payment Tolerance is equal to the total of all invoices in that batch. For example if Payment Tolerance is $2 and I have 5 invoices in batch payment then Payment Tolerance is $10. Which means one invoice can be short $10 but still for the batch all is acceptable.

My questions are:

1) is my assumption accurate?

2) Let say in the batch I do not want to accept Payment Tolerance for one invoice but the rest of invoices are ready to post. How I can flag that invoice to not mark fully paid?

Thanks

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MahGah 15,435 on at

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RE: Sales Invoice Payment Tolerance in Batch Post

Thanks Steve for explanation. I will ask our team to create 2 payment batches.
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RE: Sales Invoice Payment Tolerance in Batch Post

MahGah,

Not possible. If the Payment Tolerance is on, globally, and you turn on for the Customer too, than it effects all invoices to apply too. You cannot say yes to some and no to others. You would need to create 2 payment batches and turn off Tolerance for the ones you are not applying this too.

Thanks,

Steve
MahGah 15,435 on at

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RE: Sales Invoice Payment Tolerance in Batch Post

Hi Steve

Thanks for explanation. We have the exact setup. But I provided bad explanation. I meant Cash Receipts Journal. Usually our customers send a check for many invoices. For example one check for 12 invoices. Our accounting team add all those invoices in one Case Receipt and post. But sometimes payment for one or two invoice in that Cash Receipt is way out of payment tolerance. But they either have option to accept the waring and post for all invoices or not do it for all. They want to accept for all except one invoice (or two). Is this possible?

Thanks
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RE: Sales Invoice Payment Tolerance in Batch Post

MahGah,

#1 - No, it is not accurate. The Payment Tolerance is per document and the % or Amount used defines the total tolerance used. In your case, $2.00.

Here is the setups and process:

The Batch you are talking about is this a Deposit or Cash Receipts Journal? Either does not have a Batch posting process.

Thanks,

Steve