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Finance | Project Operations, Human Resources, ...
Suggested Answer

batch approval tracking

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Posted on by 393

Dear Community,

Can I track batch approval history? Like: who, when approved this batch.

Thanks,

I have the same question (0)
  • Derek Albaugh Profile Picture
    Microsoft Employee on at

    Are you meaning batch approval through Workflow or no?

    If Workflow related, you can use the SQL Views listed in this blog, for Workflow, then use the views in a SmartList report to list final approval of documents and/or pending approval lists.

    community.dynamics.com/.../microsoft-dynamics-gp-sql-views-for-smartlist-designer-to-enhance-reporting

    Workflow information for open/closed documents and batches passed through can be found in WFI10002, WFI10003 and WFI10004 tables, among others.

    If not Workflow related, the only other thing we have is Activity Tracking, that you can enable in GP, which you can use to track the following:

    1 = user login failed

    2 = user logging in

    3 = user accessed form

    4 = user login denied

    5 = user accessed report

    6 = user denied report

    7 = user added master record

    8 = modified user master record

    9 = deleted user master record

    10 = user process server used

    11 = user added utility record

    12 = user accessed file maintenance

    13 = user file denied

    14 = user accessed routines

    15 = user logged out

    16 = user Went into modifier

    17 = user Went into report writer

    18 = user added transaction record

    19 = user deleted transaction record

    20 = user modified transaction record

    21 = user added setup record

    22 = user deleted record setup

    23 = user setup modified record

    Let us know if you have any further questions

    Thank you

  • Suggested answer
    JodeRuiter Profile Picture
    982 User Group Leader on at

    If you are not using workflow, GP Still tracks this.  For instance, for Payables batches you can go to the PM80100 and find the fields APPROVL, which indicates when it was approved, APPRVLDT, the date it was approved and AAPRVLUSERID which is the approvers user ID.

    To find this for other types of documents look in the XXX8XXXX tables for the Batch Reprint Headers for each transaction type.

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