Voiding PO invoice matchings.

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Customer creates a PO for $5,000. Customer receives for $5,000.00. Customer Invoices matches for $5,000.

Customer then voids the Invoice match in Payables.

In the accrued purchases account I see three entries. A credit for $5,000 when the Receiving was done. A debit for $5,000 when the invoice match was done. A credit when the Invoice match was voided. If I look the Vendor I cannot do an invoice match for $5,000 for the original receiving as it is not returned to the open file when the invoice match is voided. That makes the Occurred purchases account off by $5,000.

What is the correct way to void such a transaction.

At this point when the invoice arrives do they just enter it as a payable and apply it against the occurred purchases account?

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Deborah Bergman 1,455 on at

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RE: Voiding PO invoice matchings.

It is better to do a return iwith credit in the PO section - which will create a credit memo against the PO that can be applied to the posted invoice. However, I don't know of a way to re-receive and re-invoice against a completed PO as I don't think the return process will re-open the closed PO.