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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Entering Negative amou...
Microsoft Dynamics AX (Archived)

Entering Negative amounts in debit and credit

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Posted on by MYGz 2,170

I have an entry with many components.

Eg. (Debit)Comp1  = (Credit)comp2 +3+4... So on

In very few cases(<1k) all the components are in negative. Shall I convert all of them to positive and swap debit credit or there is no issue with the negative amounts ?

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  • Koldere Profile Picture
    Koldere 50 on at

    I am not sure if you will be able to post it. In some cases you make a negative debit/credit in order to reverse a transaction if you have a policy to do so. See this thread: "community.dynamics.com/.../226287&quot;. I would recomend a simple test (single transaction) in your system (or a testsystem) before posting it.

  • MYGz Profile Picture
    MYGz 2,170 on at

    I am able to post it in test environment. AX stores +ve amount i.e -(-) as credit in custtrans and generaljournalaccountentry tables. And -ve amount as debit +(-).

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hello MYGz,

    Why you want to 'swap' the amounts?

    Some accounts prefer to post corrections or adjustments with a negative sign on the very same 'side' (DR or CR) and in some countries those corrections are even required.

    If the overall voucher is ok, I would not try to make a modification unless you got an info from your user that they want to have this changed.

    Best regards,

    Ludwig

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi MYGZ

    I'm wondering if you got a feedback from your colleagues and whether you have been able to get this issue resolved in the meantime.

    Would be great if you could keep us updated.

    Many thanks

    Ludwig

  • MYGz Profile Picture
    MYGz 2,170 on at

    Thank you Dr. Ludwig,

    My colleague said it's okay. I'd like you take your opinion as well considering the below scenario.

    For eg. If I have two types of airline tickets. Sale issue and Sale refund. Both types are entered into 2 different journals. For eg. ISS for sale issue. RFD for sale refund.

    The amounts in issue are coming as +ves from CRM system and amounts in sale refund are coming as -ve.

    Earlier the -ve values were converted to +ve with dr. cr. swapping. I don't know why the previous developer did that. Is there a need for that?

    What is the difference between a refund and a correction? Essentially they sound the same. But correction would be like partial refund or partial increment in amount. Whereas refund can be full refund. How does it relates to Storno accounting principle?

  • MYGz Profile Picture
    MYGz 2,170 on at

    I guess if we want to see sales issue amount in debit and sales refund amount in credit separately then we should use +ve values. For correcting wrong journals and recreating correct ones we should use Storno principle? Is that right?

  • Satya Kejriwal Profile Picture
    Satya Kejriwal 210 User Group Leader on at

    Logically, there should be no issue in either case e.g. using negative values or swapping also. Can you give me more details what journal or document you are talking about Or you are working on some integration?

  • MYGz Profile Picture
    MYGz 2,170 on at

    Yes, It's data integration from CRM to AX. It includes airline tickets, hotel bookings etc.

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