How can I implement a Business Process Flow inside a Business process Flow

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Hello Good Morning,

I would like to ask how can I implement a BPF inside of other BPF, I tried to do this but until now I was not successful.

I have a 5 stage BPF with 5 different entities and when I try to add a Workflow to that stage allows me to create a new BPF.

Set as rules that the new BPF have to be the same entity of the primary BPF and have to be a an active, on demand workflow.

I followed all this rules but the workflow does not appear in the workflows.

Can anyone help me please?

Thank you,

Best regards.

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Priyesh 7,396 User Group Leader on at

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RE: How can I implement a Business Process Flow inside a Business process Flow

Thanks Paul for your answer,

@Joao, that was the same thing I mentioned in my first response. That switching is the cleanest way to have multiple BPFs on a record.

Glad it helped you.
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RE: How can I implement a Business Process Flow inside a Business process Flow

Hello good afternoon Paul Owen,

Thank you very much for your answer, that helped a lot.

Best Regards Joao Maxieira
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Paul_Owen 2,027 on at

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RE: How can I implement a Business Process Flow inside a Business process Flow

Yes, ther is an option to switch to a different process flow in the ribbon which can be done manually by the user or automated by using JavaScript or a plugin that will switch process for example when you click Finish on the last stage. There is also a solution that you can install for free with a load of custom workflow actions including one to set the process, so you could include that action in your own workflow based on a condition that a field is set to yes on the last stage to trigger the workflow to change to a different process, you can download it from here https://github.com/demianrasko/Dynamics-365-Workflow-Tools

Regards

Paul
Abigail 550 on at

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RE: How can I implement a Business Process Flow inside a Business process Flow

I think this may help

docs.microsoft.com/.../business-process-flows-overview
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RE: How can I implement a Business Process Flow inside a Business process Flow

Hello good afternoon Paul Owen,

Thank you very much for your answer.

Yes !!! You are beginning to answer my question, yes I said at the first post that I add only 5 entities didn't explain correctly, my problem my bad there.

So you are saying that I can do multiple BPFs but I have to find a way to connect them with a external application or plugin correct?

Yes I know that 19 entities it's a little bit complicated but every entity representes a table in a data base, the business process flow to create a project needs all of information in those entities that is why I have this problem.

Thank you again for the quick answer.

Best Regards.
Paul_Owen 2,027 on at

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RE: How can I implement a Business Process Flow inside a Business process Flow

That is mad, I would seriously question the business logic there! You said you only had 5 entities?

You could create seperate BPF's I guess and either the user will have to manually switch or use JavaScript or a plugin to do it based on a condition.

Regards

Paul
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RE: How can I implement a Business Process Flow inside a Business process Flow

Hello good afternoon Paul Owen,

Thank for your answer.

At this moment I have 19 entities that I wanted to include in the BPF, that was my problem from the start.

What I was asking, because of the max of 5 entities, 30 Stages and 30 steps limitation, was if it is possible to put a BPF inside a BPF or link a BPF to other BPF.

Can you tell Yes or No?

Thank you very much,

Best Regards.
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Paul_Owen 2,027 on at

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RE: How can I implement a Business Process Flow inside a Business process Flow

As others have suggested conditional brancing may be an option but that would only be appicable if there is some conditions to the process. If you are always going to traverse along the same path then you only need one BPF, just bear in mind the limitations are, Max of 5 entities, 30 Stages and 30 steps.

Regards

Paul
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RE: How can I implement a Business Process Flow inside a Business process Flow

Hello good morning Priyesh Wagh,

Thank you again for your response.

I'll talk a litle about what I want to do so you can understand, I want to create a BPF that representes a process of creating a project.

The first stage is to give the name of the project, to assign the type of the project, the client involved and the place where it will be.

The next stages are processes that the project passes through like for example to visit the place for verifying if the place has conditions to place the new project or for example approving the documents to start the implementation of the project.

All for stages are processes of the project and all the 5 stages depend of the anterior one and have to be different entities.

All 4 stages are fairly complex and have to associate each one several workflows with other entities, that's why I was asking if it is possible to do a BPF inside a BPF or link several BPFs together.

I hope this is a good explanation.

Thank you very much,

Best Regards.
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Priyesh 7,396 User Group Leader on at

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RE: How can I implement a Business Process Flow inside a Business process Flow

Sorry, I don't think I follow completely.

What you can imagine is this -

Stage 1- Leads

Stage 2 -Leads

Stage 3 - Leads

Stage 4- Opportunity

Stage 5- Opportunity

Stage6 - Quote

And so on. I am assuming you have all these 5 entities one after the other. Meaning, the first entity is parent to second. Second is parent to third and so on.

In this case, you can have 1 BPF across these 5 entities starting at Entity A (spending a few stages in entity A itself) and moving on to other entities.

Hope this scenario fits.