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Microsoft Dynamics GP (Archived)

Issue with PO Line Match

Posted on by 9,142

Hi

Client had an issue with a PO match where they were getting the error "You cannot open this purchase order".  I found some other posts that talked about the status in POP10500 and ensuring the status was "1".

When I went to this table, I found two receipt transactions - the original goods receipt that was done and posted and an additional one that turned out to be a corrupted invoice match transaction.  That transaction had a status of 0 against it.

When I then looked in other tables (POP10300 and others), we saw the Invoice Match transaction but with no values.  This transaction could not be seen anywhere in GP. 

We deleted all reference to the invoice match transaction through all the POP1xxxx tables.  Checked the history tables and can't see any reference to the invoice match.

PO Status is showing as received in POP10100, POP10110 and can be looked at in Edit Purchase Order Status window.  The PO and Goods receipt can be drilled into correctly in the system. 

Going to the Invoice Match screen, we cannot see the PO in the Auto Invoice button and if we try and do it line by line, the Match to Shipment window shows blank.

It feels like there is a flag somewhere that we have missed updating - any ideas on what table needs to be updated?

Note:  we have done a reconcile on the PO but have not done a Check Links - will do that if we have to.

Much appreciate any insight on this one.

Cheers

Heather

*This post is locked for comments

  • Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at
    RE: Issue with PO Line Match

    The devil always lies in the tiny details ;)

  • Heather Roggeveen Profile Picture
    Heather Roggeveen 9,142 on at
    RE: Issue with PO Line Match

    Hi Mahmoud

    Thanks for that detail - I did in fact miss one of the quantity columns - QTYMATCH had values in it.

    Thanks for you help - I knew I was missing something small!

    Cheers

    Heather

  • Heather Roggeveen Profile Picture
    Heather Roggeveen 9,142 on at
    RE: Issue with PO Line Match

    Hi

    Thanks Mahmoud - I definitely checked the first item and it is showing as a 1.

    Pretty sure I checked quantities - but that may have been in POP10100 or PO10110.  I will double check those.  It won't be til tomorrow - I am on leave today.

    Cheers

    Heather

  • Verified answer
    Mahmoud Saadi Profile Picture
    Mahmoud Saadi 32,738 on at
    RE: Issue with PO Line Match

    Hello Heather Roggeveen 

    When you go to the Enter/Match invoice window, then choose the vendor, the system will accordingly bring all "Active" Purchase Order for this specific vendors. This means, the system will check POP10100 for all active purchase order. To do so, there is a key field "STATGRP" which values are:

    • 0 Voided
    • 1 Active
    • 2 Closed
      >>> Thanks to Ms. Victoria for provided such valuable details

    In this essence, I believe this is the flag that you might need to look after.

    Just for the reference(since you already deleted all the reference to invoice match transactions) , when such corruption occurs with the POP tables, there is another key fields which are related to the receiving line items and the ability to get invoiced.These fields are :

    POP10500

    • QTYSHPPD
    • QTYINVCD
    • QTYREJ
    • QTYMATCH
    • QTYRESERVED
    • QTYINVRESERVE
    • QTYINVADJ

    I had a user on the community having a similar issue Returned Shipments appears in Match shipment to invoice form

    Your feedback is highly appreciated,

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