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Small and medium business | Business Central, N...
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Business Central Add-in for Outlook does not work after upgrade to 20.4

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Posted on by 50

Hi 

This add in for Outlook is a standard product delivered by Microsoft, but it is really hard to find any detailed documentation of how it works at what do do when it does not work, so I try the forum for help.

We use the add in to create incomming documents and post purchase invoices but after the last upgrade it is so slow that it is de facto broken. The add in can ok fast find a vendor via the email address, so the link between BC and Outlook seems to work fine, but when we press the create new purchase invoice we get almost endless waiting time.

When we lose patience and exits outlook while waiting, we only bring ourselves in a much worse place, because this leaves some database locks that will block any attempt to create new purchase invoices and the locks will be there for hours.

pastedimage1660807907857v1.png

Sometimes we get a popup after 10-30 minutes with a message (probably from "fantastic" AI).  I'm sorry this next screen shot is in danish, but it says somethings like: "We believe we have found one or more items that correspond to the text in the email. Do you want to add these line items to the invoice?"

The popup gives the option to set a checkmark "Don't show this message again" and of course that was the first thing I tried to do to fix the problem, but it only seems to make things worse. Now the almost endless waiting time seems to have changed to real endless waiting time. 

pastedimage1660808123917v2.png

I hope the forum can help find someone with real knowledge about this Outlook add-in and please don't suggest that I contact our Business Central reselling partner. I already did that and the person I talked with had never before heard about this add-in.

First priority is to make the add-in work again, but it also has really high priority to find proper documentation. For example I am kind of upset by finding that Microsoft has implemented stupid AI in my business processes without telling me and without giving me documentation on how I can switch it off - this stupid time wasting AI that "Belive" it should help me understand what I purchase.

Kind Regards Thomas Madsen Nielsen

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  • TMNielsen Profile Picture
    50 on at

    Additional info.

    After giving up waiting in Outlook and closing all connections to Business Central and even closing all computers and telephones that was ever connected to Business Central directly or via Outlook, a user session is still active after 2 hours:

    pastedimage1660814784748v1.png

    ...and the database locks on No_Series_Line are still there.

  • TMNielsen Profile Picture
    50 on at

    waou - I did not cancel the session that was still running in BC after all users went home yesterday and somehow this session created an empty purchase invoice sometime during the night. It was ready to open, finalize and post when we started this morning.

    I don't know how long it took, but last time i checked, it had been running for 8 hours.

    I still say that this functionality is broken - probably because Microsoft implemented some bad AI to analyse the email to be able to suggest item lines.

    I have tried to completely uninstall the add-in from outlook and install it again :

    pastedimage1660910765380v1.png

    But that didn't help fix the problem.

  • Suggested answer
    TMNielsen Profile Picture
    50 on at

    No help from the forum - but My Reselling parter came with a solution.

    They assigned a programmer to debug what happens with the long runtime and he found that when creating a purchase invoice from the add-in, a regex search is trigged that search for all words included in the email in the backend database - supposedly to make suggestions for line items in the purchase invoice. So the programmer made a very small extension in our system that by-pass this regex search. This reduced the runtime from hours to a split second. 

    During this incident I learned with the help from my reselling partner that there are no real documentation of how to use the Outlook Add-in. For example there is nowhere mentioned the possibility to create purchase invoices from Outlook. Also we found that there are no setup parameters to control the add-in. We think there should be a setup page for the add-in where we can switch on/off parts of the solution, so we don't waist performance time on functionality we don't need.

    So we raised an idea on  "Microsoft Ideas". Please feel free to support the idea if you agree that the add-in should be controlled by a setup page and that the documentation should at least cover the functions already included.  Find the idea here:  experience.dynamics.com/.../

    Kind regards

    Thomas 

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