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Is there a way to track changes to an account's description, posting type, typical balance, category, etc.? If so, is there a way to see what the category, description, etc. was before the change was made? I've got a mystery I'm trying to solve for our external audit going on this week.
There seem to be so many audit codes attached to everything else that it only makes sense that there would be some way to trace changes to an account card as well.
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Howdy,
Audit trails can certainly be set up to track all that you have mentioned. It will tell you who changed what when, and what the value used to be. There is a function that comes with GP called Activity Tracking but that is not the same as Audit Trails.
You need to look at Auditor by Rockton Software, Audit Trails by FastPath and the extra-cost module for Audit Trails available from Microsoft.
Exactly what you want is widely available - at a cost.
Kind regards,
Leslie
I can track the entries using audit trails, it just doesn't appear to track changes made to the account card itself. If I change the attributes of the cash account to be an expense account instead, then later change it back to an asset account, would the fact that the change had been made show up somewhere, or are those changes not traced at all?
The reason I ask is, one year end closing apparently caused a problem for the A/R account (according to the description on the correcting entry), so a manual journal entry was made to the historical year (post-closing) using A/R and a non-financial account, and was reversed in the following year. Somehow the A/R account balances to the subledger, but the non-financial account that was used did not balance to zero. The person who made the entry retired a year ago, so it's unlikely we can get first-hand knowledge of what occurred. The audit we're going through right now is being done by a new audit firm, so they have no background on this entry either. I assume this would have been addressed at some point in the past ten years, but it's being brought into question now, despite its old age.
The only theory I have that would have caused a problem during closing the year is that the A/R may have been improperly classified, and the balance not brought forward correctly. That is why I'm looking into tracing the history of changes to the account card itself.
Any further insight would be greatly appreciated!
There is a component called Audit Trails. For 2010 I think it is an extra cost module but it does track these kinds of things.
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