Receivables Invoices business Meaning

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Posted on by DotNetter

I am using the Microsoft Dynamics GP Web Services API to develop a piece of commission software integrated with other applications.

Specifically, I am calling GetReceivablesInvoiceList() to get a list of recievables invoices.

I have no technical problems with this service, which returns an array of ReceivablesInvoiceSummary objects, but I need to know more about the business meaning of some of the fields.

Specifically, how do I know if an invoice is paid or not? The only field like "status" is TransactionState, which has statuses of Work, Open, and History, and isn't that clear about what they mean.

Would filtering by DocumentAmount.Value > 0 return only paid invoices?

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DotNetter 35 on at

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RE: Receivables Invoices business Meaning

Thank you Richard. I realized I had been looking through the RecievablesInvoiceSummary class rather than the ReceivablesInvoice, which contains all of the fields I need.

But now I have another problem. It seems that the only way to get the RecievablesInvoice objects is one by one, with GetReceivablesReturnByKey(). And it seems the only way to get the document keys is with GetReceivablesInvoiceList().

By first retrieving the list of RecievablesInvoiceSummary() objects, calling GetReceivablesReturnByKey() for every one would be too resource intensive. I need to find another way, perhaps using econnect or database if necessarily.

Thanks,

-Joe
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Richard Whaley 25,195 on at

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RE: Receivables Invoices business Meaning

The DateFullyPaid field (name is not correct!) will remain blank (1900 date) until the invoice is fully paid. Then it will be set to a date.

For partial payments, you need to look at the RM20201 RM Apply OPEN file and look for lines related to the invoice and the amount applied.