Supply chain | Supply Chain Management, Commerce

Changes to the document are only allowed in state Draft, because change management is activated.

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Posted on by Daniel Mark Bautista

Hi Experts!

I'm currently experiencing this kind of error.

Changes to the document are only allowed in state Draft, because change management is activated.

PO was already "Approved" and when we click confirm this error appear.

Do you have any idea on how to fix this issue?

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saurabh bharti 15,039 Moderator on at

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This common one, do you have any customization on confirmation report of somewhere in tis area? It must be calling data from PO line which is causing this

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Daniel Mark Bautista 12 on at

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As per checking, there's no customization was made on confirmation report.

I will check the Item details if there is something issue that may cause this error.

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Danny Bilodeau 4,934 Super User 2026 Season 1 on at

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Hello Daniel,

Sounds like you have Change Management activated for your PO. You can confirm that by looking at the PO header under the FastTab "Setup". If <Activate Change Management> is yes, then any changes on that PO will require re-approval

To allow edition of the PO, you will need to click on the Request Change button in the ribbon (in my case greyed out because PO is not Change management enabled); this will bring the PO status to "Draft". After changes are complete, you will need to submit the PO to the approval workflow as per usual (unless approval workflow has reapproval rule to bypass approval process).

Regards,

Danny

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Ramon L 159 on at

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Hi there

I had a similar issue with the PO workflow giving me the same error when trying to receive it . I found that changes were made to the Vendor earlier in the month. I reset the PO back to Draft by selecting the request change option and then re-ran the workflow for approval and the PO posted successfully. Try that

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SP-06020615-0 Microsoft Employee on at

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Hi @Daniel Mark Bautista,

I Have the same issue and have large number of POs so reseting all their status to draft is not feasible can you suggest me if there are any other approaches for the same.

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Mallesh Deshapaga 1,326 on at

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It appears that someone may have modified data on the Purchase Order, or there may still be an open workflow.
Could you please check the workflow history and double-check the status?
Because of this, the system is detecting a version conflict during posting, that is why the error message is thrown.

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Paolo Cecchelli 423 on at

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Hi,

in AX2012 the issue is usually resolved by: recalling the workflow --> Click on "Total" button on the PO and then resending the PO to the workflow. It happened to me recently on a old AX 2012 installation and I found this thread where the solution above was mentioned and it worked in my case:

https://community.dynamics.com/forums/thread/details/?threadid=2f3ea384-cb31-47ab-96af-2e40c3985c92

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