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Small and medium business | Business Central, N...
Answered

Advance to employee and reimbursement

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Posted on by 125

Hi all,

Could you please advise which function in MS 365 we can use for create advance to employee - with code: VDL0009 - amount 2,200 USD

After that, this employee use the advance cash to pay for delivery expenses with amount 2,000 USD - which Purchase invoice of Supplier DHL. 

After complete, this employee submit the Purchase invoice to company for recording delivery expenses and refund 200 USD for our company.

When I create advance to employee- Supplier VDL0009, when I record purchase invoice of Delivery expenses, I need to record to vendor -DHL (code: VDL0010) 

After employees reimbursed and clear the advance amount, How can I record to system in order to the remaning balance of ADvance to employee and payable amount of Delivery expenses invoice cleares.

Thank you so much for your support.

I have the same question (0)
  • Suggested answer
    Community Member Profile Picture
    on at

    Phoebe,

    I would consider the following steps:

    1. Create a Purchase Invoice that gives the Employee the Advance and charging a G/L Account Advances for the $2,200 USD

    2. When the Supplier Invoice comes in, and is paid using this Advance, I would like to record the Purchase Invoice to the DHL for $2,000 charging G/L Account for Delivery Expense. I will add another Purchase Line with a Quantity = -1 and amount = $2,000 which will offset to G/L Account Advances. This nets the Invoice to 0 and you can post.

    3. You mentioned the employee returns the $200 back so I would create a Deposit for $200 and offset that to GL Account = Advances.

    Hope this helps.

    Thanks,

    Steve

  • Verified answer
    Phoebe Dang Profile Picture
    125 on at

    HI Steve,

    I got you idea. Many thanks for your help.

    Regards,

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