Skip to main content

Notifications

Announcements

No record found.

Community site session details

Community site session details

Session Id :
Small and medium business | Business Central, N...
Answered

Advance to employee and reimbursement

(0) ShareShare
ReportReport
Posted on by 125

Hi all,

Could you please advise which function in MS 365 we can use for create advance to employee - with code: VDL0009 - amount 2,200 USD

After that, this employee use the advance cash to pay for delivery expenses with amount 2,000 USD - which Purchase invoice of Supplier DHL. 

After complete, this employee submit the Purchase invoice to company for recording delivery expenses and refund 200 USD for our company.

When I create advance to employee- Supplier VDL0009, when I record purchase invoice of Delivery expenses, I need to record to vendor -DHL (code: VDL0010) 

After employees reimbursed and clear the advance amount, How can I record to system in order to the remaning balance of ADvance to employee and payable amount of Delivery expenses invoice cleares.

Thank you so much for your support.

  • Verified answer
    Phoebe Dang Profile Picture
    125 on at
    RE: Advance to employee and reimbursement

    HI Steve,

    I got you idea. Many thanks for your help.

    Regards,

  • Suggested answer
    Community Member Profile Picture
    on at
    RE: Advance to employee and reimbursement

    Phoebe,

    I would consider the following steps:

    1. Create a Purchase Invoice that gives the Employee the Advance and charging a G/L Account Advances for the $2,200 USD

    2. When the Supplier Invoice comes in, and is paid using this Advance, I would like to record the Purchase Invoice to the DHL for $2,000 charging G/L Account for Delivery Expense. I will add another Purchase Line with a Quantity = -1 and amount = $2,000 which will offset to G/L Account Advances. This nets the Invoice to 0 and you can post.

    3. You mentioned the employee returns the $200 back so I would create a Deposit for $200 and offset that to GL Account = Advances.

    Hope this helps.

    Thanks,

    Steve

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

🌸 Community Spring Festival 2025 Challenge Winners! 🌸

Congratulations to all our community participants!

Adis Hodzic – Community Spotlight

We are honored to recognize Adis Hodzic as our May 2025 Community…

Kudos to the April Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard > Small and medium business | Business Central, NAV, RMS

#1
Sohail Ahmed Profile Picture

Sohail Ahmed 691

#2
YUN ZHU Profile Picture

YUN ZHU 682 Super User 2025 Season 1

#3
Mansi Soni Profile Picture

Mansi Soni 529

Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans