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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / How do you undo a purc...
Microsoft Dynamics GP (Archived)

How do you undo a purchasing transaction void?

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Posted on by C K 205

I need to know how to undo a purchasing transaction void.  I just voided a payment and invoice by going through Purchasing>Void Historical Transactions and Purchasing>Void Open Transactions, respectively.  On the financial side, the batches the voided transactions are in have not yet been posted.  Is there any way to undo the voids?  The problem is that the Posting Date on the voided transactions is in 2008, and our books are closed for 2008.  I just realized the Posting Date can be changed in the Void Historical Transactions window.  Please let me know if there is any way to undo the voids or at least have their posting and posted dates be in 2009?  Thank you.

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  • Richard Whaley Profile Picture
    Richard Whaley 25,195 on at
    Re: Re: How do you undo a purchasing transaction void?

    It would be easier to enter financial transactions to reverse the 2008 postings and re-book the void into 2009.  You can post into the most recent closed fiscal period.

    This way you don't have to worry about finding all of the tables and records that touch those tables.

  • Rohan Joackhim Profile Picture
    Rohan Joackhim 20 on at
    Re: How do you undo a purchasing transaction void?
    Best way to do is to go in to the database.It does not matter the books are closed for 2008 if you have access to tables.Some one can open the profiler and find the exact tables if they don't know which tables to change.You can run checklinks and reconcile on the AP tables.Then change the posting date on the financial batches to match the void date, and post them
  • Frank Hamelly | MVP, MCP, CSA Profile Picture
    Frank Hamelly | MVP... 46,321 Super User 2025 Season 1 on at
    Re: Re: Re: How do you undo a purchasing transaction void?

    Do you have someone who could go into the SQL tables and change the void dates for you?  That would work but you would definitely want to test it in a test company first.  Then you would want to run checklinks and reconcile on the AP tables, change the posting date on the financial batches to match the void date, and post them.

  • C K Profile Picture
    C K 205 on at
    Re: Re: How do you undo a purchasing transaction void?

    The problem is the fact that the voided transactions posted in 2008, even though 2008 is closed.  It throws off the year end totals.  It creates a problem, because it would be a lot of work to redo all of the year end reports over this transaction, which have already been submitted board members and etc.

    The system shouldn't allow you to post a transaction to a previous year that is closed.  It should at least give an error message, make it difficult to do or default to 1/1/2009.  It seems the only other option would be to remove the transaction history, but that is not something we want to do, because we would like to have a trail for the physical check we put a stop payment on (same check number in the system as the bank record).  It might be possible to remove the transaction history and reenter it, but if the system still remembers that the invoice and check numbers have already been used, then that won't work.

  • Community Member Profile Picture
    Community Member on at
    Re: How do you undo a purchasing transaction void?

    That is not allowed in GP. Can't you just reenter the documents?

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