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Log Entries Tracking

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Posted on by aryaps

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Hello All,

I have a doubt about the change log entries.

For eg: we have to track the full details of any Transaction (Eg: purchase transaction.) Ie, the transaction starts with Purchase order, and purchase order has 2 level of approvals. once its has been approved then it goes to purchase invoice then it is posted to posted Purchase Invoice.

Purchase Order: PO-100 – 2 level of approvals then

Purchase invoice: PI – 501, once its posted it goes to

Posted Purch Inv : API-1001

How can we get all these data from the business central/log entries. How we need to track/filter all the details (Prepared-Modfied-Approved1 -Approved 2-Posted) by whom

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Inge M. Bruvik 1,105 Moderator on at

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I think it would be a better approach for you to use the purchase order archive instead. That lets you save a new version of your purchase order every time it is changed.

And when a purchase order is posted the posted purchase invoice will have a reference back to the original purchase order number.

For sales orders and purchase order i think using archiving is a better option than the change log.

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aryaps 155 on at

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Hi

Thanks for the reply

Am not asking for only purchase or sales transactions.

How do we get the full track of any transactions if we want?

Eg; Journal voucher, Job, sales purchase,returns etc

Eg: if u checked in log entries with posted pur inv API-1001, its not showing the details of purc order,pur quote approvals etc. Only showing posted details tracking..

We neeed first to end of any transactions?is this possible?

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Inge M. Bruvik 1,105 Moderator on at

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I don't think you can expect to find everything in one view. Approvals have their own records that you can look at.

Most of the information you are seeking is in the system. It is more about learning how to find it when you need it instead of trying to find it all in one single view.

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aryaps 155 on at

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Okay

So what is the way to identify to know about

Who created the transaction

Who modified it

Who all are approved

Who posted this transaction

In bc how do we know about these all?

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Dynamics 365 6 on at

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Hello,

As per base functinality. you can't see all log Entries in one page.

For Approval and Transaction, we have separate page for both.

For Transaction, you can use Change Log Entries Page.

For Approval, you can use Approval Entries Page

But If you want to track all the things in one page, it's need Customization.

Please Verify my answer if you found relevant so it will help other's Community Member also

Thanks.

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Manan_Shah 1,459 on at

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Hi,

As explain by NorthW , Transaction stores in different table. And instead of enable change log for all this table I suggest, Please contact to your development partner. Ask for this requirement, Table have enough information that you can easily get all this information.

Also As you mention I tested I enable change log for Purchase Header table. For all field Insert, Modification, Delete.

I create a new Purchase Order. put enough information. And Release the Purchase Order.

Not I jump to Change Log entries and I put PO document no. in Search, I found all the details about who insert data in which field with Data & Time.

Hope this helps you. But i still suggest instead of creating enable change log, Please ask Development Partner to build custom report.

Many Thanks,
Manan

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