Purchase order duplication

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We appear to have an issue in which if a PO is amended a duplicate PO is created, with an A as a suffix. Both POs are visible in the system and appear separately in our open commitments reporting. Has anyone else come across this issue and if so how did you address.

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Community member 11 on at

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Purchase order duplication

Thank you for your responses - this was a custom step in our process
Venkatesh Yellampalli 43 User Group Leader on at

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Purchase order duplication

Hi,

there is no such process as creating duplicate PO, please check if there is any custom process.
Sytem only creates the confirmation journals as and when you edit and confirm it back.

Thanks,
Venkatesh
Kevin Xia Microsoft Employee on at

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Purchase order duplication

Hi,

This is not a standard process in the system, and you can check the configuration related to the purchase order, especially the approval process, etc., to make sure that these configurations do not cause problems with the duplicate creation of orders. Or you can check if there is something customized.

Best regards,

Kevin
André Arnaud de Cal... 293,245 Super User 2025 Season 1 on at

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Purchase order duplication

Hi,

Can you tell if part of a process a duplicate of the PO is manually created? The application itself is not doing that automatically or there could be a customization in your environment.
Andreas Raithel 4,890 Super User 2025 Season 1 on at

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Purchase order duplication

Hy,

I never observed anything like that.

If you have multiple changes on the PO and confirned them a version for every confirmation is created as PO journal, which typically have an index like POXXXX-1, ... -2 on the end.

May be the indexing could be changed to use alphanumeric index and your reporting ins based on PO confimation journal.