How to clear a receipt

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Posted on by Community Member Microsoft Employee

Hi,

We recently started using the PO function in GP and we received inventory, but after it was received and a receipt was issued, it was discovered that part of the shipment was unusable. An inventory adjustment was made to correct the inventory; however, we do not expect to receive any replacement for this product. In light of this, how do we clear the receipts and the PO to correctly reflect the change.

Thank you in advance for any assistance!

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L Vail 65,271 on at

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RE: How to clear a receipt

You can use the Edit Purchase Order transaction to close the PO. You'll need to make an entry to clear out this items portion of the accrued purchases account.
Community Member Microsoft Employee on at

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RE: How to clear a receipt

Hi Leslie,

Thank you for the answer. These items are batch failures, so they will not be invoiced nor will we receive a credit. Essentially, I need to remove the receipts and close the PO.

Thank you.
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L Vail 65,271 on at

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RE: How to clear a receipt

Hi,

I think the thing to do is to reverse your inventory adjustment and do a Return to vendor transaction instead. Will the vendor be giving you a credit for this item, or have they not sent the bill yet? You can handle all of these conditions in the Return to Vendor transaction window.

Kind regards,

Leslie