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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / AP batch posted in the...
Microsoft Dynamics GP (Archived)

AP batch posted in the wrong fiscal year

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Posted on by Community Member

Can someone assist me? I need to move AP batch that was mistakenly posted into the wrong fiscal year to the correct fiscal year. The version we are is 12.0 and I do not see it on the drop down list. Thanks in advance

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  • Verified answer
    twelvestrikes Profile Picture
    twelvestrikes 3,657 on at

    Hi Summertee

    You cannot reverse a whole batch that was posted.  You can however void individual transactions.

    I am going to assume that you have posted AP invoices and the invoices have not been paid and are in the open file.  Please advise if otherwise.

    Go to:  Transactions > Purchasing > Void Open Payables transactions

    Select the vendor with the incorrectly posted invoice and then in the list select the invoice you wish to void.  Pay particular attention to the Void Date and the Posting date so that the incorrect invoice entry gets offset correctly.

    Once you have voided all the incorrect invoices you can re-enter the invoices with the correct dates. Note that you cannot use the same document number over again.  What I suggest is that you use a . (period) at the end of the number so it appears you are using the same number.

    If you are in your last fiscal period, there maybe a better way around this.  I would make an reversing accrual journal entry so that the expense gets recorded for this fiscal year and the reversal of the entry will offset the posting in the next fiscal year.  Something to think about.

  • Community Member Profile Picture
    Community Member on at

    Thanks Jeffrey,

    The checks had been cut for all the invoices so the cash part is fine. Yes, our fiscal year ended June 30th and the invoices were entered in July and posted in July but they should have been posted for the year ended June 30th.

  • Community Member Profile Picture
    Community Member on at

    Thanks again, I think that will work perfect.

  • L Vail Profile Picture
    L Vail 65,271 on at

    Hi Summertee,

    Did Jeffery's suggestion work for you? Can we mark this question as 'answered'?

    Kind regards,

    Leslie

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