How to do Undo Receipt for consumed items?

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Posted on by Jaunt

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Hi Team,

I have got a business scenario today. I have created a purchase order and posted a receipt for the full quantity. I have also posted consumption for the received quantity against a production order. Then only I came to know that I posted the receipt for the wrong purchase order.

How can I correct this? Kindly share your ideas.

Thanks & Regards,

Jaunt

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Jaunt 184 on at

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RE: How to do Undo Receipt for consumed items?

Steven,

Thanks again for the information.

I will follow the same.

Regards,

Revan
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RE: How to do Undo Receipt for consumed items?

Revan,

I always teach my customers if I want to credit my purchase invoice costs exactly as how they were posted, I use Get Posted Document Lines to Reverse. It is simple and links to the Posted Invoice.

Thanks,

Steve
Jaunt 184 on at

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RE: How to do Undo Receipt for consumed items?

Hi Steven,

Thank you for providing valuable information!

I also have a query in creating a credit memo. Should I create a credit memo for the posted invoice using the get posted documents function or I should create a common credit memo?

Kindly clarify.

Thanks & Regards,

Revan
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RE: How to do Undo Receipt for consumed items?

Revan,

Sadly, if the material received on the PO has been used in any way (consumed, sold, transferred, etc..) this function will not work as another entry has already interacted with the receipt line in the system. If the Purchase Order you received is the Incorrect Vendor, I would post Invoice and create a Credit Memo to remove them from the Vendor AP and Inventory. Then re-create the PO for that Vendor with a NOTE this replaces PO# X. As for the PO you should have received and already did and consumed, you can process correctly now since you Credited out the Inventory (from Credit Memo) and this Receipt and Invoice will replace it.

I do all these steps to both correct the bad entries and records and re-process them. It keeps a good audit trail.

Hope this helps.

Thanks,

Steve