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Small and medium business | Business Central, N...
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Outlook Calendar with Business Central

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Posted on by 911

I've been asked to investigate the possibility of creating a Calendar view of Business Central Service Tasks / Allocations. Is this feasible? Where would I start? For example, can the MS Outlook Calendar be incorporated somehow (maybe via an add-in)? Is there a Calendar Control that could be used in an AL extension? Or other solution? Any help would be greatly appreciated.

  • steveendow Profile Picture
    2,281 on at

    Hi Nick,

    Very interesting idea!

    Here's one possible approach, but there may be some hurdles you'd have to work through:

    You could use Power Automate and create a flow that will trigger based on Business Central record inserts or changes, and then create O365 calendar events.

    Here's a screen shot of a quick sample flow I created.  My BC sandbox tenant doesn't have Service available, but you could give it a try and see if any Service tables are exposed in Power Automate.  If not, you might be able to create a custom connector using a BC API--assuming there is an API for Service.

    It appears that the number of BC connectors (all in Preview) are limited, and the data exposed by the preview connectors is also pretty limited.  So I'm guessing you may need to create custom connectors that can retrieve the data you need from BC.

    PowerAutomateBCCalendar.jpg

  • Nick Webb Profile Picture
    911 on at

    Thanks for that. I've proved the concept of auto-creating a Calendar item when a Business Central record is created. Do you know of a way to display the Outlook Calendar from within Business Central. Or even a shortcut of some sort to open the Outlook Calendar from the BC GUI?

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