PO enter match invoice not equal to received

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Hello,

When doing the PO enter/match invoice, the quantity displayed does not equal to what was actually received. For example, the enter/match invoice quantity shows 100. However, in GP, the amount received is 150. The vendor over shipped 50 we decided to receive the additional 50 in GP. However, the enter match invoice still shows 100. Is the solution to fix the amount on the enter/match invoice from 100 to 150? If so, how to do this?

Please advise

Thanks

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Bill Campbell 12 on at

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RE: PO enter match invoice not equal to received

Glad able to assist.

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RE: PO enter match invoice not equal to received

Sure enough that works! I kept getting an error message that a field was blank and I thought it was for the PO # (it was Unit of Measure). Thanks for the quick reply!

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Bill Campbell 12 on at

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RE: PO enter match invoice not equal to received

Alicia, I think Richard's reply is correct, so when you order 100 units and get 150 units and are only billed for 100 units, when you are doing the Shipment, recieve the first 100 units on one line and then enter the remaining 50 on a second line and on that line edit the cost of the item and make it zero

This should work - I have not tested, but seem to recall way back in my mind that this is possible.

Be sure to test in TEST company when doing something where you do not know the outcome.

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Community Member on at

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RE: PO enter match invoice not equal to received

Is there a way to do this during the Shipment/Invoice Receipt process? I hate to break this process into two steps for the few shipments where we do receive additional raw materials for free.

When I try to receive more than invoices the balance hits Accrued Purchases (but the items are supposed to be for free).

Thanks,

Alicia

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bcool 2,469 on at

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Re: PO enter match invoice not equal to received

In the case where the vendor isn't going to bill you for the extra 50 units, in my experience you just match the 100 units, then when you close the PO the system will automatically adjust the costs to account for the fact that you paid for a larger number of units at a reduced cost. We use average costs, so maybe that's just a feature of that cost method?

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Richard Wheeler 75,848 Moderator on at

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Re: PO enter match invoice not equal to received

The next question is will the vendor charge you for the overage or not? If not, you actually receive the over 50 in at zero cost. We run into this all the time when the vendor overships and they do not charge. You want to do a PO Return to take the 50 over out, and then do another PO shipment receipt to bring the 50 in at no cost. Then you do an invoice match with 2 lines on it. The first line is the match to the zero cost qty of 50 and the second line you enter the 100 at the correct cost. YOu will need to update the current cost and the Last Orignating cost on the item card and the intem vendor card to correct the costs.

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