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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / Received/Not Invoiced ...
Microsoft Dynamics GP (Archived)

Received/Not Invoiced - how to fix

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Posted on by Marsha Pavelich 630

We have many POs received and not invoiced.  Most of them were paid through Payables Transactions Entry rather than matching invoices.  The expense accounts were charged when the PO was received, and again when it went through the invoicing process.  Also, the clearing/accrual account is way over what it should be because amounts were credited but never debited.

I have tried this out in our test system.  I closed a PO that had been received.  It closed it, but it didn't reverse the entry to take it out of the expense account and the clearing account.

What is the best way to fix this?  Thanks.

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  • Marsha Pavelich Profile Picture
    Marsha Pavelich 630 on at
    RE: Received/Not Invoiced - how to fix

    Most of the POs are for non-inventoried items.  If I order something, it gets charged to an expense account when it is received.

    We only started using the Purchasing module several months ago, and we didn't know that AP was not matching all of the invoices to the POs.  Now we're trying to figure the extent of the damage and how to fix it.  It appears there is no easy way.  Thanks.

  • Suggested answer
    Bill Campbell Profile Picture
    Bill Campbell 22,647 on at
    RE: Received/Not Invoiced - how to fix

    Marsha, not to do accounting, but when the Shipment is received it should debit inventory and credit the Accrued Purchases account.

    When the Invoice for that same PO is then received it should debit the Accrued Purchase and credit Accounts Payable.

    If you do not use the Purchasing Invoice Matching window this will not happen.  

    I have had a client that seems to think that they can enter Invoices in the Transaction Entry window and that is all that has to happen - when this happens of course you end up with the results you have noted.

    Closing the PO does not fix the problem - and should not - if you have received (shipment) goods and not the invoice then the PO is not closed.  Only when the shipment = invoice = quantity ordered will the PO really be closed.

    Hope this helps to get you started in a better direction.

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