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Dynamics 365 Community / Forums / Small and medium business | Business Central, N... / Unposted Purchase Invo...
Small and medium business | Business Central, N...
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Unposted Purchase Invoice Total to Financial Report

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Posted on by Wesley12345 15

Sometimes we pay for freight for customer orders. When the sales order is created, we also create a purchase invoice for the amount we expect to pay for freight so we can plan for this amount in cash flows. When we get invoiced for the actual freight, the purchase invoice is updated to the final amount and posted. 

How would we add the unposted purchase invoice totals to a financial report? We are familiar with the financial reports page and how to create your own ad hoc report there so we are trying to do that within the financial reports area of BC.

Thanks

  • Suggested answer
    Dallefeld Profile Picture
    Dallefeld 11,425 User Group Leader on at
    RE: Unposted Purchase Invoice Total to Financial Report

    The way the first answer was written, you need an inventory item. But this could cause inventory costing issues.

    Why not use a GL account on your PO, post the receipt of the GL account when the product ships and then at EOM run the AP to GL report for GL accounts to get received not invoiced, do a reversing accrual.

    You definitely can use an item charge but that just adds the freight to the cost of the item and really does nothing for your expected cost.

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    Valentin Castravet Profile Picture
    Valentin Castravet 24,816 Super User 2024 Season 2 on at
    RE: Unposted Purchase Invoice Total to Financial Report

    Freight is typically recorded using item charges: learn.microsoft.com/.../payables-how-assign-item-charges

  • Wesley12345 Profile Picture
    Wesley12345 15 on at
    RE: Unposted Purchase Invoice Total to Financial Report

    Thanks for your response. The expected cost posting is definitely helping. In order to post & ship for freight, would we need to set up freight as an inventory item or would it work for a non-inventory or service item?

  • Suggested answer
    Valentin Castravet Profile Picture
    Valentin Castravet 24,816 Super User 2024 Season 2 on at
    RE: Unposted Purchase Invoice Total to Financial Report

    One idea - use purchase orders instead of purchase invoices. Create a purchase order and post & ship the expected cost. To do this in inventory setup turn on expected cost posting. This will add the expected shipping cost to your G/L to an interim G/L account so you can use/view it on your financial statements. When you have the actual cost modify it on the purchase order and invoice it.

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