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Microsoft Dynamics AX (Archived)

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We are implementing Dynamics AX 2012R3.  We are a $40 Million Manufacturing Business.  We have four Business Units.  One of the Business Units (make to Stock)  sells to 3rd parties as well as provides material to the other business internal business units.  We want to measure profitability of each business unit separately as well as have the cost of the internal material transferred to the receiving business units at a marked up cost.  Each Business Unit plans their own production schedules. 

The Business Units share services of Accounting, Purchasing, Credit, HR, and other administrative functions.

We are trying to determine how to implement AX.  Should we setup Multiple Companies or should we have a single Company with multiple sites. 

Has anyone dealt with this decision during implementation?

Any recommendation? 

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  • Suggested answer
    Brandon Wiese Profile Picture
    17,790 on at

    One of the big drivers of a decision like this is security.  You will have a very difficult time keeping users out of the other "companies" if they in fact are a single company.  Also marking up the cost of materials that are sold between them is probably easier if they are separate companies with Inter-company features.

  • Suggested answer
    Community Member Profile Picture
    on at

    I would choose for the multiple company option. Because you want to measure profitability between them and they are acting as separate companies. Then in the future it would still be possible for one (or more) of the companies to have two separate locations of production (sites) within their company.

    You could setup intercompany between the companies so purch and sales can go automatically. And of course consolidation so reporting can be done over the entire company. Also security can be setup per company or for Accounting, Purchasing, Credit, HR, and other administrative functions over all companies.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Microsoft Employee on at

    Hi tz@horinc,

    What might also influence your decision is whether or not your Business Units are entities that have to file government documents such as tax reports. In this case the Setup of individual legal entities might be better.

    Hope it helps finding your setup.

    Regards,

    Ludwig

  • Weaveriski Profile Picture
    23,620 Moderator on at

    Assuming one legal entity for legal reporting purposes I would have one company and use sites and financial dimensions to report profitability etc. Yes there is a security question, but with the majority of services shared having those departments continually logging into separate companies to do what in essence is a centralized task does not seem a sensible approach.

    That said it is not really a question you can answer with the information given, you can offer opinions. The initial analysis with your partner as they understand your business will help them to help you to make the right decision here.

  • Suggested answer
    Satya Kejriwal Profile Picture
    210 User Group Leader on at

    We have implemented AX 2012 R2. We opted for one legal entity having multiple sites. The only issue was the adding mark up for the transactions between sites. But with some customization, that can also be achieved.

    Positives of having one legal entity:

    a. The common users don's have to really switch companies for the transactions. Usually, purchasing, treasury, accounting and marketing operations are common to the organization. (As you mentioned, you also have shared services)

    b. Company level reporting is much easier. (Though MR can handle reporting  in both the scenario)

    c. Site wise costing is possible

    d. Site master can be linked to financial dimension which makes it work very smoothly. You will never feel that business units are configured within same legal entity.

    e. There is an inter-unit accounting (GL-->Set up--> Ledger) feature in AX 2012 which ensures that there is balancing of financial dimension for each inter-unit transaction. And the client can have business unit wise balance sheet. Actually, our client loved this feature.

    So, having multiple sites can do almost everything what different companies can do. 

    Downside of one legal entity:

    a. Security on transaction forms (purchase orders/sales orders) is an issue. We had a small customization to enable only site wise access. Security on journals is out of the box feature in AX.

    b. Mark up for transactions between business units- This is the biggest challenge in this scenario. If we configure separate entities in AX, it is out of the box feature using inter-company purchase orders/sales order.

    But we opted to create normal sales order and purchase orders. Though this approach was not ideal and the users have to create manual sales order and purchase orders. To facilitate them we provided a upload feature. :)

    As per my view, mark-up issue is the biggest factor. 

    But I would recommend to go for one legal entity. 

  • Community Member Profile Picture
    on at

    Hi Satya,

    Now we are implementing same scenario in D365, if you share more details on customization on security it will be more helpful to us; as you mentioned above "Security on transaction forms (purchase orders/sales orders) is an issue. We had a small customization to enable only site wise access. Security on journals is out of the box feature in AX." and we need to apply the same thing for Journals too.

    Thanks with Best Regards,

    Rajesh

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