Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / AP invoice description...
Microsoft Dynamics GP (Archived)

AP invoice description & PO number on check stub only showing sometimes.

(0) ShareShare
ReportReport
Posted on by Community Member

Hi,

I followed KB 865809 to add the voucher description and PO number (Payables Trx Entry) on the AP check with stub on top and bottom graphical (Report Writer).

When I print a check directly from the Payables Transaction Entry window, the voucher description will show correctly but the PO number will not.  When I print the check using the Select Checks > Print Checks method, the voucher description does not print but the PO number will. 

Obviously it has to do with the different methods of printing checks and where the data is sitting in the tables when the check is printed.  But I need these fields to work in both scenarios on the same check layout. 

Can someone tell me which tables I need to add the the report to get these fields to always print on the check?

 

Thanks!

Julie

*This post is locked for comments

  • Peggy L. Aitken Profile Picture
    Peggy L. Aitken 242 on at
    RE: AP invoice description & PO number on check stub only showing sometimes.

    I'm having the same problem but can't find where it's ever address.  Help anyone?

  • Community Member Profile Picture
    Community Member on at
    RE: AP invoice description & PO number on check stub only showing sometimes.

    I am coming across the same issue where when I print an AP check with stub, it only display 1 voucher / invoice #. If there are multiple invoices / vouchers that the payment applies to, it does not list them out on the stub

  • Estelle Varner Profile Picture
    Estelle Varner 25 on at
    RE: AP invoice description & PO number on check stub only showing sometimes.

    I am trying to add to PO number on the AP Check with 2 stubs on top (GP2013) that is related to the payment from a PO invoice match.  Can you tell me the tables I need for this?

  • Community Member Profile Picture
    Community Member on at
    Re: AP invoice description & PO number on check stub only showing sometimes.

    Hi Leslie,

    Thank you for your reponse.  The customer is not using purchase order processing, so the PO number I am looking for is just the one on the paybles transaction entry.  I'll see if I can get the PM Transaction Work added to the report correctly to get the fields I need.

    Thanks again,

    Julie

  • L Vail Profile Picture
    L Vail 65,271 on at
    Re: AP invoice description & PO number on check stub only showing sometimes.

    Hi Julie,

    KB 865809 specifically provides:

    "These steps are for Computer Checks only (not for Checks that are printed on the fly)."

    The problem here is that when you print a check on the fly, it only applies to a single voucher. Therefore, it is no problem to get the voucher description to print on the check. When you use the Select Checks method, a single check can apply to multiple vouchers. Another truth is that when you print a check on the fly you are creating the voucher at the same time you are printing the check. If you want to include the PO on the check you print on the fly, the field you need to include is found in the PM Transaction Work table.

    When you are printing the checks from the Select Checks window, then these fields are in the PM Transaction Open table.

    If you are printing a check from a voucher generated by Invoice Matching a Purchase Order, that is a whole different set of tables.

    Question:  Which PO Number are you trying to get on the check? Are you looking for the PO number entered on the Transaction Entry window, or the PO number related to the payment from a PO invoice match.

    Kind regards,

    Leslie

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Daivat Vartak – Community Spotlight

We are honored to recognize Daivat Vartak as our March 2025 Community…

Announcing Our 2025 Season 1 Super Users!

A new season of Super Users has arrived, and we are so grateful for the daily…

Kudos to the February Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 292,516 Super User 2025 Season 1

#2
Martin Dráb Profile Picture

Martin Dráb 231,409 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156

Leaderboard

Featured topics

Product updates

Dynamics 365 release plans