GP HR inactive positions and divisions

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Posted on by Carolyn Grady

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We have a client using HR, Payroll, Advance HR, and Advanced Payroll in GP 10. They have a few HR divisions and job titles that they consider to be inactive. They’d like to prevent users from assigning these divisions and job titles to current employees. Is there any way “built in” to do this in GP? (There doesn’t seem to be.) Is there a way to do this in GP, including 3rd party products and customization?

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Jeannette Coty on at

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Re: GP HR inactive positions and divisions

Hi Carolyn--

A quick and easy solution comes to mind:

- You can change the Division and Position "Descriptions" to something like, "DO NOT USE", or "INACTVE". It's not a perfect fix, but, I have many clients who have done this with all kinds of codes.

Have your customer try this for awhile and see if they can get the hang of it. Otherwise, you could look into a GP or 3rd party tool that allows you to change code names that are already assigned to employees. Good luck!