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How to automatically apply prepayment for Purchase Order during invoicing ?

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Posted on by Ken Manhattan

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Hi guys,

In Purchase Order, I've enter a Prepayment value through Tab Purchase -> Prepayment. Then subsequently, create Prepayment Invoice then created payment journal to settle this new Prepayment invoice.

Question is when I want to invoice the Purchase Order it self, can we make it automatically apply the prepayment ?

In the /generate invoice/ screen, there is a button for Apply prepayment (and we need to select), but what if I want to make it automatic without the need to manually apply and make a selection first ?

I'm looking at this document -> https://learn.microsoft.com/en-us/dynamics365/finance/accounts-payable/apply-prepymnts-overview

But find the statement is not clear and also cannot find the option for /include in automated processing/. Stated like this ->

You can also bypass automatic application of the prepayment by setting the Include in automated processing option to No and then setting it back to Yes

.. which for me, I would definitely want to make it as a /Yes/.

Thanks

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alexd 457 on at

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It's under AP parameters > Vendor invoice automation

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Ken Manhattan 558 on at

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Hi thanks.

I just enable this.

Btw, may I know how to confirm that the prepayment is applied ? Because when I posting my PO, it will invoice as normal, then inside Invoice journal of that PO, I did saw 2 invoice, 1 is the prepayment (that I already post earlier) and 1 is the normal invoice.

Thanks

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CU03050731-0 on at

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Hi,

I don't think you can have automatic settlement with the prepayment during posting purchase invoice.

You need to manually mark the two invoices after it was created for settling it.

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Ken Manhattan 558 on at

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Regarding this statement ->

Parameters for automatically applying prepayments in imported invoices

Automatically apply prepayment for imported invoices – When this option is set to Yes, the system automatically looks up existing prepayments for a corresponding purchase order when vendor invoices are imported. If any prepayments that can be applied are found, one additional line is added to apply the prepayments in the vendor invoices that are being imported.

this statement is from this document -> Setup options for vendor invoice automation (Preview) - Finance | Dynamics 365 | Microsoft Learn

May I know what is it by imported invoices ? is it for invoice imported via Data Management only ?

I wonder is this is requires to activate / use some AP Workflow, but I can't figure out to which AP Workflow is this and I think the document is not clear.

If it is a workflow need to be used, I have confirmed I enable this ->

But still, which workflow I should use ?

Thanks

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