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Dynamics 365 Community / Forums / Supply chain | Supply Chain Management, Commerce / Partially Release RFQ ...
Supply chain | Supply Chain Management, Commerce
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Partially Release RFQ to PO

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Posted on by Kealy 20
Hello Experts, 
I need RFQ lines to be released partially without rejecting the other lines.
 
Scenario: One PR has five lines with different line items. One RFQ is created from that PR and sent to multiple vendors. Due to Some reason, I want to release line No1 to PO and the other 4 lines I want to hold for a while.  Is it possible with the same RFQ?
Remark: I was trying to accept line No.1  initially and approve the PR but the system threw an error (Some of the RFQ lines have not been accepted and rejected).
 
Please suggest if is it possible. Or any other workarounds to achieve this scenario.
 
Thank you in advance for your valuable time.
Categories:
Dynamics 365 Supply Chain Management
I have the same question (0)
  • Kealy Profile Picture
    Kealy 20 on at
    Partially Release RFQ to PO
    Hello Mr. Faish and Mr. Danny, Thank you so so much for your response and suggestion.  I would like to conclude this discussion as the MS support team also confirm that the mentioned scenario is not supported by standard functionality.
  • Danny Bilodeau Profile Picture
    Danny Bilodeau 4,685 Super User 2025 Season 2 on at
    Partially Release RFQ to PO
    I like Fasih suggestion. Make sure Purchasing policy do not automatically convert approved PR lines and release PR lines individually as necessary.  
     
    I tried using Purchase Req line workflows to see if lines could be treated independently but that failed miserably.  
  • Verified answer
    Fasih Profile Picture
    Fasih 412 on at
    Partially Release RFQ to PO
    Hi,
     
    I don't know at what stage you exactly want to hold the remaining RFQ lines, but as per your requirement I'd suggest you to complete the RFQ process by rejecting the bids for the rest of the lines and by "Marking" only the line you want to proceed with, and accepting its bid. This is necessary for PR workflow to be successfully approved and completed.
     
    Now when you do this, there is a high chance that no automatic PO will be generated.
    Now navigate to:
     
    Procurement & Sourcing > Purchase Requisitions > Approved Purchase Requisition Processing > Release Approved Purchase Requisitions
     
    This will show you the lines of the PR and you can convert each of them individually to a PO, that PO number will then also be linked to your PR. 
     
    Moreover, there are also a few other options other than this process, like:
    • Releasing only the required line to RFQ
    • Or sending the bids only for the required line
    Hope you get your solution out of this.
     
    Best Regards

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