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Change Vendor Invoice Number on Posted Invoice

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Posted on by JGarcia123

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My customer has an open Purchase Invoice in which the wrong Vendor Invoice Number was entered. They do not want to have to credit and re-issue the invoice as numerous approvals would have to be redone. That said can I update the /Vendor Invoice Number/ field through a configuration package without affecting the remainder of the invoice?

Please advise. Look forward to a response.

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YUN ZHU 72,895 Super User 2024 Season 2 on at

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Change Vendor Invoice Number on Posted Invoice

Hi, you can refer to the instructions below.
If you are not sure, you can copy the company or environment and try it on the test data first.

https://learn.microsoft.com/en-us/dynamics365/business-central/sales-how-correct-cancel-sales-invoice?wt.mc_id=DX-MVP-5004336

Thanks

ZHU
JGarcia123 1,599 on at

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Change Vendor Invoice Number on Posted Invoice

Appreciate all the responses and now understand the risks and options available for changing the Vendor Invoice Number.

I do have a follow up question. If the client were to use the Correct feature, they receive the following message. It is a bit confusion. In this case the invoice originated from a purchase order. If they move forward with the correction will they be prompted to do the Copy? Should they do a copy before initiating the correction? Please advise. Just not sure of the sequence or what steps are required to complete the cancellation and issue a new Purchase Invoice.
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Jun Wang 7,427 Super User 2024 Season 2 on at

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Change Vendor Invoice Number on Posted Invoice

as previously responded, the best way is the reverse the posted invoice and create a correct one. when an invoice is posted, several entries are created referring to that original invoice number.

it doesn't worth the effort to involve a dev and it is error prone as well.
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YUN ZHU 72,895 Super User 2024 Season 2 on at

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Change Vendor Invoice Number on Posted Invoice

Hi, hope the following helps.

Dynamics 365 Business Central: How to extend the Posted Document Update page (A solution for editing Posted Document)

https://yzhums.com/24923/

Thanks.

ZHU
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Valentin Castravet 24,597 Super User 2024 Season 2 on at

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Change Vendor Invoice Number on Posted Invoice

No, you can't modify it using a configuration package. Tables with posted entries can't be modified using configuration packages. In addition to reversing the invoice to correct this field, there are two other options but both involve a developer:

1. As you mentioned reverse the invoice, create a new one with the correct vendor invoice no.

2. Get a developer to create a processing report, this will allow you to change data in tables with posted entries so you'll be able to change the vendor invoice no.

3. Business Central has the Update Document function which does allow you to change several fields on the Posted Invoice. However, it doesn't include the Vendor Invoice No. A developer could add this field to the function.

Valentin Castravet

Zander ERP Services